Chief Administrator Level 1

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Equity Statement :Preference will be given to suitably qualified Applicants who are members of the_**
**_designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating_**
**_Division._**

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Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_**

Post:
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Fax:
before the closing date of the advertisement.

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Operating Division : TPT Pier 1 CT_**

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Position Title : Chief Administrator Level 1_**

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Employee Group : Permanent_**

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Department : Finance_**

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Location : Durban_**

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Reporting To:

- **

**_Grade Level : TPTH1X_**

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Reference Number : 2021294_**

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Position Purpose:_**

To ensure validity, accuracy and completeness of Revenue and ensure that all invoices are submitted timeously to clients

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Position outputs:_**

1. Collection of vessel files from planning, inspecting the checklist for documents to commence revenue billing process

2. Reconciliation of vessel file by running a Navis interface reconciliation report from Navis and an “Invoice check report” from
SAP. Check and reconcile the summarized data from these 2 reports to reconciled quantities in the vessel revenue file. (i.e.

three-way reconciliation). Should records not balance, data from both systems to be downloaded into EXCEL and reconciled

using EXCEL functionality (e.g. VLOOKUP)

3. Preparation of schedules comparing vessels working at the Container Terminal against the vessel’s files received from the
Operations planning department for the Revenue Manager to ensure timeous billing thereof.

4. Preparation and implementation of Audits on vessels files, received from planning, to ensure the completeness of revenue

and that the customer receives an accurate invoice.

5. Review the customer’s tariffs on SAP to ensure correct invoicing
Review the SAP ZNV Control Table to check the status of billing event records as received from Navis. Various status codes

i.e (Status 01, 02 etc, will indicate whether a record is error free or not. If record has an error, investigation and rectification

must be done prior to sale order creation. This will involve analysing “chargeable unit events” table in Navis as well as ZNV
control table in SAP to understand how record must be corrected.

6. Review billing due list as well as open sale order list on a regular basis to ensure timeous generation of invoices.

7. Reviewing of storage records on the chargeable unit table in Navis and on SAP. Ensure correct dates completed

especially when stacks have been extended to ensure storage charges raised is valid and complete.

8. Performing the revenue Protection functions which involves mainly billing for the miscellaneous services performed by

Operations, which are not automated in Navis. Various filters set up in Navis e.g. ex stack, late/early arrival units,

short-shipped units that must be run to identify services rendered for which charges must be raised.

9. Identify errors that are unique to the Navis/SAP environment and billing process and implement new checks and balances

to prevent them from reoccurring.

10. Attending to customers queries by investigating queries. i.e. liaising with Operations, as well as navigating through

various screens in Navis (container event history, vessel list screen, gate entry screens etc). Using this information to

understand whether credit request is valid or not and then process adjustments through SAP (debiting or crediting) or

responding in writing to the client to repudiate query.

11. Investigate and resolve queries relating to revenue protection functions & other non-standard billable events

12. Implementation of Transnet Port terminals financial policies relating to revenue protection.

13. Training of revenue staff pertaining to SAP, Navis and relevant policies.

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Qualifications & Experience:_**
- Matric with Accounting
- Diploma in Accounting
- 1 years in finance environment

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Competencies:_**

Knowledge required:

- Tariffs
- Contracts
- Operational procedures
- SAP SD & NAVIS
- Harbour revenue procedures
- GAAP/IFRS

Skills Required:

- Good Communication skills
- Interpersonal skills
- Computer literacy
- Numeracy
- Accuracy
- Problem solving
- Decision making
- Pro-active