Chief Administrator Lev 1: Buyer

**_ Equity Statement :Preference will be given to suitably qualified Applicants who are members of the_**
**_designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating_**
**_Division._**

**_ Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_**

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**_ Operating Division : TPT Durban MPT_**

**_ Position Title : Chief Administrator Lev 1: Buyer_**

**_ Employee Group : Permanent_**

**_ Department : Supply Chain_**

**_ Location : Durban_**

**_ Reporting To : Sourcing Specialist_**

**_ Grade Level : TPTH1X_**

**_ Reference Number : 2021853_**

**_ Position Purpose:_**

To ensure the optimum procurement and delivery for Division’s goods and services with due consideration for timeousness,
cost effectiveness, correctness of quantities, to specifications/quality and aligned to the relevant Transnet policies and

procedures.

The incumbent will be responsible for implementing and bedding down the Division’s Procurement strategy, by ensuring the
use of correct procurement processes, governance and tools, to ensure the optimal total cost of ownership of goods and

services is realised within compliance requirements.

**_ Position outputs:_**
- Communicate with internal customers to ensure clear understanding of their needs, including level of urgency as well as

keep them updated on a regular basis on the progress of their requirements;
- Serve as the central contact point for supplier and end user queries and ensure that queries are addressed in a satisfactory

and timeous manner;
- To ensure that the required key Financial Controls of the Procure-to-Pay (P2P) process are enforced within the Division. To

align with auditors and resolve audit findings in regards to the process and to ensure that there are no repeat findings. To
- escalate non-compliance issues to the appropriate bodies;
- To provide 1st Line SAP MM Super User support, which includes but not limited to, training of users on SAP, 1st line fault

resolution and serving as the interface between the SAP Competency Centre and end users. Ensure that system
- improvements are logged, tested and followed through;
- Ensure administrative functions to procure goods and services are correctly executed in accordance with approved

Business Critical Activities/Control Framework, approved Commercial Framework and Procure-to Pay (P2P) processes;
- To provide sourcing support on pre-determined commodities. To conduct and support the Procurement Manager with

sourcing events;- Create purchase orders on SAP; meet planned delivery dates; source new products and suppliers including BBBEE

suppliers; ensure suppliers are aware of Transnet’s procurement policies and procedures; evaluate suppliers performance;
self-management via exception reporting and recommend appropriate action to rectify;
- Monitor and ensure goods and services are delivered correctly, timeously, and ensure that expediting and follow-up of

purchase orders are effected regularly or as required;
- To provide training, support and guidance to internal customers (P2P end users), with regards to policy, process and

procedures;
- Monitor the purchasing patterns (low value order purchasing);
- Monitor the Variation Orders (Invoice Vs Purchase order) and recommend for approval;
- Ensure maximum utilisation of material master (report and correct unacceptable descriptions on the requisitions);
Run and analyse the following reports and maintain the control documents (Control Framework)
- Purchase Orders that do not reference to the SAP requisitions.
- Retrospective Purchase Orders
- None-Purchase order transactions
- Vendor Master Change
- Outstanding Purchase orders
- Outstanding requisitions (edited & unedited)
- Purchase Orders between R1.00 to 2 millions
- Update procedures and policies as required (in line with Transnet wide procedures

**_Qualifications & Experience:_**
- Grade 12 / Senior Certificate is required;
Diploma/CIPS logistics / Supply chain management / Financial / Commercial or similar
At least 3 years’ relevant work experience preferably in a supply chain function.
**_ Competencies:_**
- Skills Required:
- Good written and verbal communication.
- Business acumen.
- Teamwork and interpersonal skills.
- Communication skills.
- Strong ethical conduct.
- Influencing skills.
- Good understanding of BEE and SMME in SA.
- Attention to detail
- Time management - capable of meeting tight deadlines
- Financial Control implementation
- Responsible and accountable
- Customer focus and service orientated
- Problem solving, initiative and proactive
- Sense of urgency and goal orientated
- Able to work under pressure

Knowledge: