Project Management Admin Assistant

3 days ago

Johannesburg, South Africa The Church of Jesus Christ of Latter-day Saints Full time

The Meetinghouse Facilities Department (MFD) assists individuals and families qualify for exaltation by helping members live the gospel of Jesus Christ. To do this, MFD makes essential gospel teachings, resources, and services accessible to all in proa simple and affordable way. Furthermore, MFD provides dignified places of worship; and help strengthen all areas toward self-reliance. The incumbent in this position assists the Project Managers to ensure timely delivery of design and construction projects using established processes and standards and provides administrative support to the Architecture, Engineering and Construction (AEC) Division.
- Administrator for the AEC Division team which includes the Area Architect, Project Managers and the Area AEC Manager.
- Coordinator of PM projects, following up on pending details, coordinate project team activities and ensuring deadlines are met. Monitor project budgets, changes in budgets, keep management appraised of budget status and Work Order status.
- Assists in the preparation of project files, and control of records, statistics, and reports regarding operations, and project team changes.
- Administers programs, projects, and responds to diverse challenges and changing priorities.
- Serves as administrative liaison with others within and outside Church Employment regarding purchasing, leases, designs, Work Orders, tender process, contracts and processing of payment certificates and invoices.
- Occasionally conducts research, analyse information, and prepare recommendations.
- Deals with confidential information and to be sensitive in dealing with priesthood leaders.
- Must be worthy to hold a current Temple Recommend.
- High School qualification plus two years of post-high school education or training.
- Ability to author correspondence with mínimal supervision.
- Tasks require sound judgment, accuracy, and timeliness.
- Skill level requirement: completion of the following assessment tests with a passing score: Microsoft Word-Experienced Users, Excel Basic and PowerPoint Essentials.

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