Secretary (Water Cycle Management)

2 days ago

Glenvista, South Africa Rand Water Full time

**Job Advert Summary**:
Provide a professional, confidential, and personal secretarial and administration service to the Manager: Water Cycle Management and ensure the smooth running of the Manager: Water Cycle Management activities, including the following activities: Secretariat and administration services, accuracy, and speed, typing skills, administrative refinement skills, confidentiality, integrity and loyalty.

**Minimum Requirements**:

- Matric or equivalent with a secretarial/public administration/office management diploma
- An advanced secretarial diploma or a recognized qualification in public relations/administration will serve as an added advantage
- 5-10 years of Senior Secretarial / Personnel Assistant experience
- A valid driver’s license and the ability to pass Rand Water’s K53 test
- Experience in working with the National Departments and LocaI Government.
- Knowledge of Microsoft office.
- Good computer skills

**Primary Duties**:

- Handle administrative tasks and correspondence i.e., letters and memos, as delegated and requested by the Manager: Water Cycle Management. Follow up on outstanding issues on behalf of the Manager: Water Cycle. Pass on messages and task requests as instructed, to the relevant personnel.
- Obtain approval signature from the Manager: Water Cycle Management on relevant documentation and forward to the originator.
- Set up and/or receive appointments, meetings, and function dates on behalf of the Manager: Water Cycle Management.
- Ensure the smooth running of Water Cycle Management’s administration work i.e., correspondence and general office administration
- Support Water Cycle Management staff in meeting agreed requirements and administration
- Provide secretariat, general and technical administration services to meet the needs associated with the integration, monitoring and evaluation function in BWS

**Knowledge**:

- Computer Literacy in MS Office is essential with an emphasis on Word, Excel, PowerPoint and Outlook
- Knowledge of SAP will be an advantage
- Typing
- Dictaphone
- Accurate Minute Taking
- Filing / Record Keeping
- Interpersonal Skills
- Attention to detail
- Telephone etiquette
- Excellent administrative skills i.e., planning
- Good written and verbal communication skills
- Good organisational skills
- Initiative
- Ability to work under pressure to tight deadlines

**Skills**:

- The ability to produce good quality reports and minutes timeously.
- Good Interpersonal skills.
- Administrative Skills
- Technical Skills
- Excellent co-ordination and facilitation skills, to work effectively in a multi
- disciplinary sector and with various stakeholders.
- Customer services skills

**Attitude**:

- Customer orientation
- Highly motivated and high energy level
- Always maintain discretion and confidentiality
- Attention to Detail
- Communication Skills
- Professionalism

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