Deputy Registrar: Admissions

Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures

**Overall Job Purpose**:

- The Deputy Registrar: Admissions & Administration leads the academic operations of the institution, ensuring end-to-end management of academic planning, admissions, certification, and system integrity.
- This strategic role is responsible for designing and executing operational excellence across the full academic lifecycle, ensuring compliance, accuracy, and continuous improvement across all academic processes and systems.

**Duties and Responsibilities**:
**Lead out the Academic Planning for the institution**
- Lead the development and implementation of the institution’s academic plan
- Oversee registration processes, academic calendars, assessment scheduling, timetabling, and results release.
- Ensure alignment of academic operations with institutional goals and regulatory requirements.
- Support the roll out of new projects to support the Institutions - OAP, LMS.

**Admissions Management**
- Ensure admissions policies are applied consistently and fairly across the institution.
- Manage entry criteria in collaboration with the Faculty, selection processes, and communication with prospective and current students.

**Manage the certification process for the institution**
- Oversee the issuing of qualifications and certificates, ensuring compliance with institutional and regulatory standards.
- Safeguard the integrity and security of the certification process.
- Oversee the Graduation cycle and the operational planning involved.
- Manage relationships with external regulatory and accreditation bodies where applicable

**Student Information Management System Ownership**
- Lead the rollout, maintenance, and enhancement of the Student Information Management System for the Institution.
- Approve all change requests relating to admissions, registration, assessments, and certification.
- Ensure data integrity and reporting accuracy within the system.
- Ensure sufficient training and support is provided to staff on SIMS functionalities

**Management of Shared Qualifications**
- Coordinate the management of qualifications delivered across multiple faculties, campuses and institutions
- Ensure consistency in delivery, assessment standards, and quality assurance processes
- Facilitate communication between faculties to align on shared qualification outcomes

**Management of shared modules**
- Oversee administration and coordination of modules shared across different programmes or faculties
- Ensure shared modules are fairly scheduled, delivered, and assessed effectively
- Maintain oversight of student progression and module integration
- Oversee administration and coordination of modules shared across different programmes or faculties

**Minimum Educational Requirement**:

- Bachelors Degree (or equivalent NQF Level 7 qualification).
- Postgraduate Diploma or Honours (NQF Level 8) will be advantageous.

**Minimum Work Requirement**:

- 5 years experience in administration & academic operations.
- 3 years experience in project management.