Personal Assistant to Regional Manager

7 days ago


Durban, South Africa Assupol Life Ltd. Full time

Duties & Responsibilities:
**Assist manager with administrative functions**
- Organize manager’s meetings
- Manage manager’s diary
- Organize travelling and accommodation arrangements
- Handle manager’s claim requests
- Assist with rationalization
- Assist with all budgetary expenditure payment requests
- Handle all sponsorship requests (internal and external)
- Liaise with staff and clients

**Administrate correspondence and documentation**
- Type and draft documentation e.g. reports and presentations
- Manage all correspondence for manager and sales team
- Assist with drafting and placing of advertisements for sales force
- Photocopy documents
- Manage all incoming and outgoing phone calls

**Administrate systems and equipment**
- Keep filing system up to date
- Keep electronic backup system up to date
- Keep follow-up system related to deadlines, documentation, and feedback up to date
- Keep office and computer equipment inventory up to date

**Assist with external projects and public relations matters**
- Organize and manage all social events and team buildings
- Order promotional items for projects etc. in region
- Manage and control all commission deductions of sales force
- Assist head office with all human resource related issues of sales force and staff - on request
- Handle enquiries and communication with external organizations
- Ensure payment of all service providers
- Manage and prepare documentation for projects
- Attend ad hoc meetings - on request
- Manage and control all vehicles reports for region
- Assist with managing all external franchises

**Formal Education**:
Matric

Diploma in Office Administration or Secretarial

RE 5 (as an advantage)

**Experience**:
2 Years’ experience as a Personal Assistant


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