Compliance & Governance Specialist

Gauteng, Johannesburg CBD
- R560 000 ctc per annum - R700 000 ctc per annum

Our client based in Braamfontein is looking for an Assistant Company Secretary/Compliance & Governance Specialist

**Minimum requirements**:

- A BCom Law or equivalent is required
- At least 5 years of company secretarial administrative experience is required
- At least 2 years of compliance experience is required

**Key Responsibilities**:

- **The key areas of responsibility for the incumbent will be as follows**:

- Company Secretary Support
- Board Secretarial Support
- Statutory and Regulatory Compliance
- Research, Information, and Reporting
- Corporate Legal
- Stakeholder Engagement

**Key Performance Areas**:

- **Company Secretary Support**:

- Maintain Compliance with the Company's Memoranda of Incorporation in alignment with King or other statutory or regulatory requirements including, but not limited to, The Companies Act, BB-BEE Code, JSE Listing Requirements, etc. by detailing the requirements and preparing the relevant submissions and documentation for review by management and submission and approval by the relevant Board Committees as required
- Maintain the Company's share registers by tracking the allocation and sale of shares, maintaining shareholder information, and implementing amendments in line with share amendments as required
- Maintain the Board and Board Committee Charters and Terms of Reference by reviewing these, identifying relevant amendments in line with the Companies Act and King Codes of Corporate Governance and other good practices, drafting amendments, and preparing and submitting amendments for review and approval as required
- Compile and distribute explanatory papers to Board and/or Board Subcommittees by receiving information, drafting documentation, distributing, and addressing any queries within the deadline
- Schedule Board induction workshops for new Board members based on new Board member information
- Compile, maintain, and update the Board induction information packs with new legislative and company information and keep those parties conducting induction abreast of those developments
- File and manage all CIPC submissions by completing the required documentation, collecting supporting documentation, submitting, and tracking process until changes are approved and implemented at CIPC as required
- Maintain all company information at CIPC by conducting a CIPC audit and verification quarterly and resolving any issues as and when required
- Remain abreast of all aspects of the legislative and regulatory requirements that affect the Company and the Board’s role by reviewing all current laws and regulations and any legal amendments, investigating and understanding the impact on the Company and its subsidiaries, and communicating relevant changes and information to the Board and management as required and within the time for amendments to be implemented and complied with
- **Board Secretarial Support**:

- Provide secretarial support, in conjunction with the committee administrator, to the Board and sub-committees in preparing Board packs including agendas, minutes, reports, and any other relevant documentation, distributing board information, and taking minutes where required
- Facilitate the record of Board decisions by drafting resolutions, submitting resolutions for approval, tracking, storage, and collation resolutions as required
- Administer Board attendance and payments by maintaining the Board and sub-committee attendance registers and preparing and submitting board member payments as required
- Track matters arising from Board and sub-committee minutes and work plans by engaging with stakeholders, sourcing feedback on progress, identifying areas of non-performance, and reporting on these monthly
- **Statutory and Regulatory Compliance**:

- Review Company's Statutory and Regulatory Universe and
identify amendments or additions that are relevant to
Company and its subsidiaries
- Consider statutory and regulatory amendments and their relevance to Company's governance framework, policies
and procedures and engage with stakeholders to ensure compliance with approved changes as required
- Maintain compliance with the JSE regulations by identifying issues for reporting, sourcing, and preparing draft reports and highlighting any issues to be reported to the debt sponsor, company secretary, and/or management that may require a SENS announcement or other formal JSE communication
- Coordinate the reporting and submission of information to the JSE as required
- Attending to special investigation requests by conducting research, collating information, presenting feedback to relevant managers, and supporting any required actions post-investigation as required
- Identify the need for special investigative projects by monitoring the Company environment, proactively identifying areas of concern or non-compliance, and providing feedback to management as and when required and at least quarterly
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