Administrator

6 days ago


Johannesburg, South Africa IDC Full time

**Synopsis**
- Responsible for providing administrative support to the team to ensure efficient running of the office.
- To assist the team through planning and coordination of information to optimize workflow procedures in the team.
- To be the point of reference for all queries, requests or issues and be an integral part of the unit.

**Qualification and Experience**
- Matric
- Relevant Diploma
- 2 to 5 years proven Secretarial and Administration experience.
- The following computer skills and knowledge of office software packages are essential:
MS Word; PowerPoint; Excel; Outlook
- Knowledge of SAP will be an added advantage

**Roles and Responsibilities** Internal / Operational Processes**
- Handle FICA allocations in respect to transactions submitted to the Anti-Money Laundering Cluster.
- Handle PFMA allocations in respect to request submitted to the Compliance Management Cluster.
- Ensuring efficient and effective administrative functioning of Compliance and Regulatory Affairs Department (CRAD) Effectively manage the administrative and coordination activities within the department.
- Provide administrative support to the HoD and Department, including but not limited to:

- Quality check all documents issued by the HoD
- Act professionally as liaison between internal and external stakeholders
- Provide assistance in reviewing EXCO/ Board Sub-Committees/ Board packs to ensure quality and timeous submissions.
- Manage departmental actions to ensure they are implemented
- Ensure that the departmental team members comply with all internal policies and training requirements of the IDC
- Coordinate inputs for all planning and delivery processes relating to the department’s strategy execution
- Type business letters, memoranda and general correspondence for both internal and external purposes
- Ensure that administrative processes are in place in the Department
- Assist the HoD to monitor delivery of key tasks, implementation of actions from Committees or in meetings
- Consolidate departmental reports from team members

**Roles and Responsibilities (cont.)** Customer Focus & Stakeholder Management**
- To attend to general correspondence and liaison with internal and external clients (as and when required);
- Manage HoD activities with respect to engaging with stakeholders within IDC

**Learning, Leadership & People Growth**
- Manage own development to enhance own competencies
- Participate in knowledge sharing in the team

Job Reference: IDC00615


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