Administrative Officer A2
7 days ago
Duties/Pligte- Managing the departmental cost centres.- Compiling budgets for departmental expenditures.- Processing requisitions on SU's financial system.- Liaison for all contracts with SU Legal Division, Faculty manager and HR as required, including ad hoc staff and fixed-term contracts.- Managing petty cash.- Providing general administrative support to staff, students and GUS (the University's art gallery).- Making travel and accommodation arrangements for staff and visitors.- Managing finances for all departmental activities, including conferences, open days, events and GUS.- Providing administrative support and management of research funds, short courses and social impact projects.- Managing quotations, contracts, invoices and payment collections of external bookings of facilities.- Managing local and international quotations, contracts, orders, invoices, payments and deliveries of materials, consumables and equipment for general and specialist studios, including for staff,
teaching and research.Compiling annual financial reports for record-keeping and audit purposes.Bestuur van die departementele kostepunte.-
- Opstel van begrotings vir departementele uitgawes.-
- Verwerking van rekwisisies op die US se finansiële stelsel.-
- Vir alle kontrakte, skakel met die US se Regsafdeling, Fakulteitsbestuurder en Menslike hulpbronne soos vereis, insluitend ad hoc-personeel en vastetermynkontrakte.-
- Bestuur van kleinkas.-
- Verskaf algemene administratiewe ondersteuning aan personeel, studente en GUS (kunsgalery van die Universiteit Stellenbosch).-
- Tref reis
- en verblyfreëlings vir personeel en besoekers.-
- Bestuur van finansies vir alle departementele aktiwiteite, met inbegrip van konferensies, opedae, geleenthede en GUS.-
- Verskaf administratiewe ondersteuning en bestuur van navorsingsfondse, kortkursusse en sosiale impakprojekte.-
- Bestuur kwotasies, kontrakte, fakture en betalings-invorderings van eksterne besprekings van fasiliteite.-
- Bestuur van binnelandse en internasionale kwotasies, kontrakte, bestellings, fakture, betalings en aflewerings van materiaal, verbruiksgoedere en toerusting vir algemene en spesialisateljees, insluitend vir personeel, onderrig en navorsing.- Die opstel van finansiële jaarverslae vir rekordhouding en ouditdoeleindes.
Job Requirements/Pos Vereistes- A relevant tertiary qualification in administration and/or finances.- Two to three years' administrative work experience with a focus on financial management.- Proven computer proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint, etc.).- Knowledge of the financial structures, general functioning of SU and working knowledge of SU's central computer systems (e.g. SUNFin and TeraTerm).- Excellent verbal and written communication skills in English and Afrikaans.- The ability to function in a multilingual environment.- Strong interpersonal skills.- Proven organisational skills.- The ability to manage multiple projects simultaneously and perform under pressure to meet strict deadlines.'n Tersaaklike tersiêre kwalifikasie in administrasie en/of finansies.-
- Twee tot drie jaar se administratiewe werkservaring met 'n fokus op finansiële bestuur.-
- Bewese rekenaarvaardigheid in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint, ens.).-
- Kennis van die finansiële strukture, algemene funksionering van die US en werkende kennis van die US se sentrale rekenaarstelsels (bv. SUNFin en TeraTerm).-
- Uitstekende mondelinge en skriftelike kommunikasievaardighede in Afrikaans en Engels.-
- Die vermoë om in 'n veeltalige omgewing te funksioneer.-
- Sterk interpersoonlik vaardighede.-
- Bewese organisatoriese vaardighede-
- Die vermoë om verskeie projekte gelyktydig te bestuur en onder druk te presteer om streng spertye te haal.- Die vermoë om onafhanklik te werk en eie inisiatief toe te pas.
Recommendation/Aanbeveling- Willingness to support departmental functions and events, incuding occasional after-hours support.
- Willingness to share reception duties with the academic administrator.Bereidwilligheid om departementele funksies en geleenthede te ondersteun, insluitend af en toe na-ure.- Bereidwilligheid om ontvangspligte met die akademiese administrateur te deel.
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