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Bid Office Administrator
3 weeks ago
**Reference: CC 6652**
**Consultant: Charne Coetzee**
**Description**:
- Arrange bid kick-of meetings with relevant role players, keep minutes and distribute accordingly
- Undertake other administrative tasks as required
- Update monthly calendar with bid closure dates
- Actively search for new tenders on a daily basis
- Provide assistance to the Bid Office Manager as required
- Create system generated tracking of the tender process
- Follow up on PreSales with outstanding information on specific tenders
- Keeping stationery list updated and order additional as required
- * Assist with the pre-qualification of all tenders
- Registration and capturing of information of all tenders on CRM system
- General query handling;
- Escalation of queries;
- Ad hoc updates to tender/bid library;
- Maintenance of electronic and paper filing system;
- Completion of Supplier Database Registrations as and when needed;
- Monitoring of National Treasury website for circulars in terms of new procurement policies/legislation etc;
- Coordinating compulsory briefings/site surveys;
- Formatting of bid response documents according to Style Guide;
- Checking of documents from a grammatical and layout perspective;
- Printing and collation of responses;
- Arranging courier services for bid responses;
- Completion of statutory RFP/RFQ document with the assistance of Bid Manager.
- Completion of submission summary report (pricing, solution etc);
- Follow up on bid until awarded; / Monitoring of state organ/client websites for award information
**Qualifications**:
- Minimum qualification: Grade 12
- 1-2 years’ experience in ICT (Information and Communications Technology) (sales or technical)
- Knowledge of network infrastructure and services (LAN, WAN, routers, switches, etc)
- Previous experience in a bid office environment will be an advantage
- Able to work outside of normal working hours
