Administrative Officer: Technology Transfer Office
6 days ago
The role of the University of the Western Cape's Technology Transfer Office is to identify, protect and commercialise Intellectual Property (IP) emanating from the University. The unit provides a support function to researchers (academic professors as well as post-grad students) within the University.
The Technology Transfer Office has a position of Administrative Officer available in order to provide administrative support to the Director: Technology Transfer and the office, as well as supporting the eResearch Office.
The successful candidate will be responsible for, but not limited to, the following key areas:
ADMINISTRATIVE SUPPORT TO THE DIRECTOR: TECHNOLOGY TRANSFER OFFICE AND eRESEARCH OFFICE:- To maintain and provide a support service for the Director's daily schedule, including forward planning of workload, diary management and coordinating and collating of all relevant paperwork.
- To set appointments and meetings for the Director as requested including regular one-to-one meetings with the Director and direct reports.
- To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary.
- Respond and advise efficiently to all electronic or verbal enquiries for the Director and other staff.
- To liaise effectively with internal divisions/departments and external organisations on behalf of the Director.
- To administratively assist the Director with impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects.
- To be responsible for monitoring budget and processing claims for departmental expenditure incurred.
- To submit expenses claims, both internal and external, on behalf of the Director and Manager: Technology Transfer Office.
- To provide a confidential and efficient filing system for the Director and the offices, including HR files in line with University procedures and ensuring compliance with HR policies.
- To assist the Director with ad hoc administrative tasks related to HR and Finance.
- To ensure appropriate administrative systems and processes are developed and maintained to support effective and efficient day-to-day running of the Director's office.
- Assist in coordinating all activities of the Technology Transfer Office relating to Management of Information and records management of the division.
- To effectively assist in coordinating training events, evaluation workshops and conferences on behalf of the Director, from inception through to tendering, to event management, budgetary control, invoicing and post-event appraisals.
- To plan and implement hospitality arrangements for the research office, including provision of hospitality for visitors.
- To organise travel arrangements for the Office.
- To execute any ad hoc administrative tasks as requested by the Office.
- National Higher Certificate or Equivalent qualification at NQF Level 5.
- Minimum of 3-5 years' relevant Technology Transfer administration experience within the Higher Education Sector.
- Ability to pay attention to detail.
- Excellent computer skills e.g. MS Office Package.
- Planning and organization skills.
- Time management skills / Ability to work under pressure.
- Verbal and written communication skills.
- Basic financial administration skills.
- Project administration skills.
- Demonstrate self-leadership skills.
- Problem-solving skills.
- Good understanding of Technology Transfer.
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Bellville, Western Cape, South Africa UWC Sport Full timeTitle of PositionAdministrative Officer: Technology Transfer OfficePost Number9093Faculty/DepartmentUniversity of the Western Cape -> Deputy Vice-Chancellor: Research & Innovation -> Technology Transfer OfficeType of PositionPermanent - Full TimeLocationMain Campus - Bellville, WC ZA (Primary)Closing Date13/4/2025Role Clarification & Key Performance AreasThe...
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Bellville, Western Cape, South Africa University of the Western Cape Full timePost Number: 9093Faculty/Department: University of the Western Cape -> Deputy Vice-Chancellor: Research & Innovation -> Technology Transfer OfficeType of Position: Permanent - Full TimeLocation: Closing Date: 13/4/2025Role Clarification & Key Performance AreasThe role of the University of the Western Cape's Technology Transfer Office is to identify, protect...
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