Financial Assistant/bookkeeper

2 weeks ago

Ballito, South Africa RMM Full time

**Job Purpose**
- To perform primary day-to-day bookkeeping activities
- To participate in the various administrative tasks required in the procurement process, from quotation through invoicing, stock recording and settlement.
- To support the integration of these functions with the processes, logistics and individuals in other areas of the business
- To understand and adhere to the requirements and controls of existing processes, adding to their refinement over time
- To maintain impeccable record keeping and (mainly electronic) archiving
- Embrace responsibility and show initiative and collaboration to handle practical challenges
- To embrace participation in the team, its vision and values for social impact

**Tasks**

Bookkeeping and accounting activities
- Automated and manual journal entry capture
- Account allocations consistent with standards
- Basic ledger and trial balance reviews
- Bank/card reconciliations
- Comprehensive filing of invoices and other support documentation

Procurement support
- Quotation requests and order requisition preparation
- Invoice receiving, processing and archiving
- Stock system inputs and tracking to support the procurement process
- Regular payments scheduling
- Payment authorization requests
- Online payments capture
- Proof of payments filing and sending
- E wallet allowance collations/petty cash handling

Month end activities
- Requirements collation for monthly cash forecasting process
- Reimbursements/Allowance collation
- Facility draw down information gathering and submission preparation
- SARS/UIF return and payments collation (under supervision)
- Archiving within GL system

Other
- Data entry to various systems and reconciliation between systems
- Correspondence support for ad-hoc issues (SARS, statutory bodies, consultants),
- Liaison with Office Managers
- Liaison with auditors to support their inquiries and documentary needs
- Coach query logging and assistance
- Analyse and investigate ad-hoc expenditure and cost recovery issues
- Give and receive support and ad-hoc training to other finance team members
- Understand and interpret Qlik Sense reports

**Requirements**:
**Minimum qualifications and experience**
- Recognised finance qualification plus 6+ years of experience

Or
- 12+ years of experience in a mid/senior level financial assistant/bookkeeping role
- Strong communication skills (primarily English)

**Required Financial, Accounting and IT knowledge and abilities**
- Bookkeeping to trial balance
- Demonstrable basic to intermediate MS Excel skills
- Electronic GL system/s familiarity

**Other beneficial skills and experience**
- Understanding of principles of internal control
- Taxation and statutory compliance fundamentals familiarity
- Basic database structure understanding and simple interrogation concepts (SQL)
- Inter-company accounting

**Valued personal qualities**
- Demonstrable personal enthusiasm and participation for social impact
- Systematic and neat, with attention to detail
- Upbeat, energised and dependable to deliver and manage time
- Ability to constructively seek out and give support

**Benefits**:
This is a hybrid role

**Job Types**: Full-time, Permanent

**Salary**: R30,000.00 - R40,000.00 per month

**Experience**:

- Full Bookkeeping/Accounting: 10 years (required)

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