Junior Administration Assistant

2 months ago


Cape Town City Centre, South Africa Jobted ZA C2 Full time

Requirements:

- 1 yearsâ experience in a similar role
- Computer literate
- Bilingual in Afrikaans and English
- Matric certificate with Mathematics
- Detail orientated and time management skills.
- Diploma in Office Administration or equivalent.
- Ability to handle workload with discretion.
- Computer literate.
- Must have time management and organizational skills.

Responsibilities:

- Answering and directing the calls.
- Managing the boardroom bookings for meetings and interviews.
- Preparation of onboarding gifts and doing an office tour with the new employees.
- Ordering of office supplies and stationery.
- Managing the cleaning staffâs schedules and duties.
- Managing the access tags, office keys and assignments.
- Filing and maintaining a record of key and tag forms and waiver forms.
- Updating of the register with the keys, tags and forms.
- Sending an email out for staff members birthdays.
- Management of the aircon, kitchen equipment, chairs and desks and the building.
- Allocating contact people at the security company.
- Downloading of the door log reports and maintaining the attendance register.
- Maintaining annual, sick and family responsibility leave register.
- Informing management regarding sick leave and follow up on outstanding leave entries.
- Comparison of leave on timesheets on sage.
- Filing and maintaining records of manual leave applications.
- Update the list for parking and allocation of parking to new employees.
- Update and maintain the parking register and allocations.
- Submit new allocations, payments for payroll deductions and ordering of parking plates.
- Planning of the events for the company, including booking of the venues, DJ services and entertainment.
- Sending out invites for the events and purchasing of food and beverages according to the dietary requirements.


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