Administrative and Human Resource Specialist for USAID Resilient Cities Limpopo Program
2 weeks ago
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Responsibilities:
It is anticipated the Administrative and Human Resources Specialist will conduct the following tasks in addition to any other responsibilities assigned by the Deputy Chief of Party- Operations:
- Manage Human Resource (HR) operations, ensuring compliance with HR rules and regulations.
- Lead/coordinate the entire employment cycle, including the recruitment process, interview and vetting processes, onboarding, and orientation.
- Partner with program staff to understand skills and requirements for targeting successful candidates; filter candidates to propose a pool of highly qualified applicants.
- Lead the development of employee retention programs and embed diversity and inclusion into talent, learning, recruitment, engagement. Coordinate the performance evaluation process.
- Developing employment agreements, manage local benefits enrollment, and ensure all inquiries and challenges employees face regarding their insurance are handled on time.
- Coordinating staff training and establish staff development plans based on staff appraisals and evaluations.
- Provide oversight on updating personnel files and other related HR documents, including employment agreements, amendments, timesheets, calendar holidays, and leaves.
- Plan and track anticipated administration activities related to project office operations.
- Arrange for and oversee the maintenance of office equipment and repairs for office space.
- Provide support for submission of documents, tracking of correspondence, distribution of supplies and material for training activities to the project’s technical team.
- Perform other reasonable duties as assigned by the Director of Operations.
Minimum Qualifications Required:
- University degree in Human Resources or another related field.
- Minimum of 3 years’ experience in administrative and operational positions or 8 years in a relevant field, preferably with USAID and/or other donor funded programs.
- Proficiency in Microsoft Office applications; experience with Salesforce desirable.
- Excellent communication and teamwork skills with demonstrated experience working collaboratively in a multidisciplinary and multicultural environment.
- Demonstrated leadership, integrity, and ability to work under pressure, meet tight deadlines, and coordinate across multiple countries.
- Possession of a valid driver’s license desirable.
- Fluency in English (written and oral). Fluency in Portuguese would be beneficial.
- Current authorization to work in South Africa is required at the time of application.
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