Front Desk Administrator
4 days ago
Akhile Management and Consulting is a dynamic organization that values its employees and provides an environment that encourages growth, teamwork, and innovation.
We are seeking a highly skilled Front Desk Administrator to join our Admin team. As a key member of the team, you will play a crucial role in ensuring the success of the organization.
Responsibilities:
- Presents a positive first impression of the Company and office;
- Maintains regular, consistent, and professional attendance, punctuality, personal appearance, and adherence to relevant health and safety procedures.
- Meets and greets visitors;
- Screens telephone call enquiries and requests, and handles them when appropriate;
- Carries out administrative duties and support such as filing, typing, copying, binding, scanning etc.;
- Makes travel arrangements for staff such as booking flights, cars, and accommodation as and when required;
- Compiles and sends out daily/weekly staff reports;
- Liaises with clients, suppliers and other staff of Akhile;
- Assists with arranging food and beverages for meetings, prepares the office for these meetings and books the boardroom, if and when necessary;
- Sources quotes;
- Drafts basic documents i.e. basic formal requests etc.; if and when necessary;
- Treats all documentation with discretion and confidentiality;
- Assists in organizing events, if and when required;
- Maintains supplies inventory (stationary, groceries, cleaning products, etc.) by checking stock to determine inventory level and assists with placing orders for supplies.
- Supervises the office cleaner and ensures that the office is neat and tidy at all times;
- Manages petty cash for the office;
- Updates Company client/supplier databases;
- Renders support to online updates for social media, as required; and
- Works independently with minimal supervision.
Requirements:
- 2-5 years work experience in reception/administration;
- Certificate/Certificates relevant to the job specifications would be advantageous;
- Provides a minimum of 3 references.
Key Skills:
- Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, Teams)
- Excellent command of the English language (verbal and written);
- Excellent time management, prioritization and communication skills;
- Accurate, systematic and displays attention to detail;
- Takes initiative and has problem-solving skills;
- Trustworthy and honest;
- Pleasant and friendly mannerism;
- Ability to work under pressure and meet tight deadlines without compromising quality.
Benefits:
Market-related salary and benefits.
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