Logistics and Compliance Expert

2 days ago


Johannesburg, Gauteng, South Africa AVI Limited Full time
About the Role

We are seeking a highly skilled Import Logistics Controller to join our team at AVI Limited. The successful candidate will be responsible for coordinating and ensuring the efficient execution of forwarding and clearing processes.

Main Responsibilities:
  • Booking of Shipments:
    • Approve bookings with shipping agents, selecting the most cost-effective and reliable options.
    • Familiarize yourself with customs regulations and incoterms 2020.
    • Request freight estimates and understand calculations to choose the best option for cargo movement.
    • Consolidate shipments from the same port to minimize costs.
    • Create a shipment number and open a file.
  • Foreign Vendor Payments:
    • Establish LCs with banks.
    • Make foreign vendor payments and understand deposit, advance, and balance payment terms.
  • Costings:
    • Verify supplier invoice accuracy and SAP balance orders.
    • Check Zimp3 phase 1 costing on SAP, linking purchase orders to shipments and allocating rates and ZINT charges.
    • Prepare an Excel costing sheet.
    • Zimp3 phase 2 costing on SAP, allocating freight, wharfage, VAT, and duty charges.
    • Send approved costings to the warehouse for GRN stock.
    • Notify relevant parties of short received stock and inform buyers.
    • Assist the warehouse with queries about costings, shortages, and overages.
  • Tracking Orders:
    • Receive daily status reports to monitor shipments and ensure timely deliveries.
    • Query and resolve any issues with freight agents.
    • Notify buyers of order statuses and any delays or stops.
  • Pre-clearance of Shipment:
    • Follow customs and statutory procedures for cargo clearance.
    • Receive customs clearance documents from agents, including SAD500 and customs worksheets.
    • Complete clearing instructions in time to avoid storage charges and delivery delays.
  • Freight Forwarders Invoice:
    • Verify freight forwarder charges are correct according to rate agreements.
    • Sign and forward invoices to finance for approval.
  • Mirro and Import Account:
    • Process supplier invoices through Miro.
    • Identify and resolve differences on import accounts for clearance.
  • Reporting and Filing:
    • Submit monthly GIT reports to the finance team.
    • Provide weekly Order Control reports to the merchandise team.
    • Maintain compliant shipping files.
  • Returns and Rejected Stock:
    • Facilitate return or destruction processes for rejected stock.
    • Arrange debit notes with suppliers to recover costs.
    • Apply for duty refunds with forwarders.
    • Obtain customs certificates once the process is completed.
    • Notify suppliers to arrange collection or instruct the warehouse to shred items.
  • Ad-hoc Activities:
    • Assist the courier coordinator with receiving and dispatching parcels.
    • Confirm customs entries for sample shipments.
    • Cost local shipments.
    • Filing import and local shipment files numerically and orderly.
Requirements

The ideal candidate will possess:

  • 5 years of experience in airfreight and seafreight imports.
  • Experience in forwarding and clearing shipments.
  • A good understanding of customs clearance and compliance procedures.


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