Technical Procurement Coordinator

3 weeks ago

Cape Town, Western Cape, South Africa Profile Personnel Full time
Job Description:

We are seeking a highly skilled and organized Technical Procurement Coordinator to join our team at Profile Personnel in Cape Town, Western Cape. As a key member of our operations team, you will be responsible for managing technical procurement processes, ensuring seamless execution of projects, and providing exceptional administrative support.

About the Role:
  • The ideal candidate will have tertiary qualifications with further studies or relevant courses in administration and management.
  • You will understand technical fields and terms related to maintenance work, parts, and spares.
  • Proven experience in technical purchasing/procurement, data capturing, job request capturing, processing technical data, job card creation, and capturing orders, as well as generating preventative maintenance schedules and printing/capturing them is essential.
  • Excellent office administration and document control skills, including verbal and written communication skills, are required.
  • High competence in Microsoft Word, Excel, Project, Access, email, internet, and other relevant computer software is necessary.
  • A friendly disposition towards clients, customers, and fellow workers is vital.
  • The ability to multitask and work under pressure is also essential.
Responsibilities:
  • Obtain and evaluate quotations and prices on technical items/equipment/parts/spares, obtain approvals, and generate purchase orders on the system.
  • Provide administration support to ensure that all preventative maintenance, predictive vibration analysis, IR scanning, and performance evaluation (i.e., compressors, motors, gearboxes, pumps, machinery, and assemblies) are performed, reported, recorded, actioned, and closed out according to the Preventative Maintenance Schedule and Corrective ad-hoc requirements.
  • Maintain records of spares/tools/equipment.
  • Capture and maintain all data on the current Asset & Maintenance system (Service Manager) and assist with data for setting up/adding new functions, including logsheets.
  • Produce job cards/preventative maintenance schedules/checklists on a weekly/monthly basis, capture and process completed job cards/PM schedules/checks, and produce reports indicating progress/status as required.
  • Assist with reports as needed for contract/project progress meeting preparation and requirements from the database system.
  • Deliver documents/collections as required.
  • Provide continuous efficient and professional office administration (typing, filing, record-keeping, etc.) to the required standards and contractual/project requirements.
  • Perform general and any other required secretarial and administrative functions, including store management, stock take, and all related tasks.
Requirements:
  • Tertiary qualification with further studies/relevant courses in administration and management.
  • Understanding of technical fields and terms related to maintenance work, parts, and spares.
  • Proven experience in technical purchasing/procurement, data capturing, job request capturing, processing technical data, job card creation, and capturing orders, as well as generating preventative maintenance schedules and printing/capturing them.
  • Excellent office administration and document control skills, including verbal and written communication skills.
  • High competence in Microsoft Word, Excel, Project, Access, email, internet, and other relevant computer software.
  • Friendly disposition towards clients, customers, and fellow workers.
  • Ability to multitask and work under pressure.
Working Conditions:
  • Work over-time/abnormal hours as and when required.

Estimated Salary: R 600,000 - R 800,000 per annum

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