Campus Operations Manager

2 months ago

Cape Town, Western Cape, South Africa Publicis Groupe Full time

Job Summary

We are seeking a highly skilled and organized individual to fill the role of Campus Operations Manager at Publicis Groupe. The successful candidate will be responsible for overseeing various aspects of office management, including receptionist and office assistant management, budget management, project assistance, office maintenance, and acting as a liaison for various campus-related matters.

Key Responsibilities:

Receptionist and Office Assistant Management:

  • Conduct weekly status meetings with receptionist and office assistants to discuss progress and goals.
  • Provide mentoring and coaching to foster professional development and growth.
  • Conduct bi-weekly 1-on-1 meetings to address individual performance and goals.

Budget Management:

  • Hold monthly review meetings with relevant stakeholders to discuss budget performance and propose cost-saving initiatives.
  • Ensure adherence to budgets and track monthly expenses.
  • Adhere to Publicis Groupe's finance processes and procedures.

Campus Events:

  • Assist and support in running campus projects and initiatives.
  • Take the lead on driving forward major initiatives and projects.
  • Support Publicis Groupe initiatives such as onsite training or meetings.

Office Maintenance and Upkeep:

  • Take accountability for office maintenance and upkeep, ensuring a safe and healthy work environment.
  • Ensure receptionist and office assistants manage maintenance tasks effectively.

Campus Liaison:

  • Act as the point of contact for various campus-related matters, including landlord, finance, health and safety, and collaborations.
  • Coordinate with external service providers as necessary.

Additional Duties:

  • Manage BEE compliance processes, including meetings, documentation, and relationship maintenance.
  • Assist with IMAC (Install, Move, Add, Change) requests and platform support.
  • Support resource operations, including equipment ordering and stock management.
  • Manage housekeeping staff.
  • Coordinate campus-wide events and celebrations.

Qualifications and Skills:

  • Proven experience in office management or related roles.
  • Strong leadership and communication skills.
  • Excellent organizational and multitasking abilities.
  • Ability to work effectively in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and budget management software.

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