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Administrative Support Specialist

2 weeks ago

Bloemfontein, Orange Free State, South Africa Motus Parts Full time

Motus Parts is seeking an experienced Switchboard Operator to join its team in Bloemfontein. The purpose of this position is to manage a multi-line telephone system, direct callers to the appropriate personnel and perform various administrative duties.

Key Responsibilities
  • Operate a busy switchboard, handling incoming calls and directing them to relevant staff members.
  • Manage deliveries and collections, ensuring seamless communication with clients and couriers.
  • Provide exceptional customer service, addressing queries and concerns efficiently.
  • Maintain accurate records, filing and copying documents as needed.
  • Perform reception duties, welcoming visitors and maintaining a professional atmosphere.
Requirements
  • Matric qualification
  • 3 years of relevant switchboard operating experience
  • Minimum 2 years' experience in a sales environment, specifically in spares/motor/engine industry
  • Basic administration skills and experience
Personal Attributes
  • Excellent communication and interpersonal skills
  • Organized, accurate and honest
  • Able to work independently and as part of a team
  • Quick learner with a proactive approach
  • Trustworthy and reliable individual
  • Good timekeeping and ability to work under pressure
  • Computer literate with proficiency in MS Office
  • Fluent English language skills