Tour Operations Specialist

2 weeks ago


Cape Town, Western Cape, South Africa ABC Worldwide Full time
Job Title: Tour Operations Specialist

Company Overview:

ABC Worldwide is a leading destination specialist for Southern Africa, offering tailor-made itineraries for FIT, Group and MICE Travellers.

Salary and Benefits

We offer competitive compensation packages to attract and retain top talent in the industry.

Job Description

To successfully quote profitable tour products for existing as well as new clients.

  • Secure business and effectively cost products
  • Understand the market and margin control
  • Build up and maintain agent and supplier relationships
  • Develop own sales strategy to secure more business through existing and new agents
  • Work closely with the team to achieve goals
Required Skills and Qualifications

The ideal candidate should possess excellent communication and customer service skills, as well as strong problem-solving abilities.

Operations

Key Responsibilities

  • Quote and design successful creative itineraries and proposals for all market related ADHOC groups, Tour Series and FIT requests
  • Capture and confirm bookings in Tourplan
  • Negotiate with suppliers for better rates, cancellation policies and FOC's
  • Find new suppliers that offer a good service and better rates
  • Follow up on quotes that have been sent out
  • Successfully run groups, tour series, and FIT booking
  • Compile welcome pack documents
  • Create co-pilots according to itineraries
  • Handle the 24-hour emergency phone
  • Prepare guide documentation and brief guide before travel date
  • Work closely with tour guides whilst on tour
  • Instruct debtors to raise invoice
  • Reconcile supplier invoices for processing
  • Assist debtors' clerk with invoicing/collection queries
  • Reconcile tour guide expense sheets on completion of tours and check guide salary invoices
Additional Responsibilities

The selected candidate will participate in supplier training and workshops, reduce transaction turnaround time, demonstrate good communication skills and customer care, stay current on events and changes of suppliers and product, and travel on educational and familiarization trips.

It is expected of all employees to perform not only the tasks mentioned in the job description but also directly allocated or extraordinary tasks that could arise.



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