Conveyancing Secretary

3 weeks ago


Cape Town, Western Cape, South Africa Staff Solutions Recruitment Full time

Are you a motivated and organized individual with a passion for conveyancing and legal administration? Staff Solutions Recruitment is seeking a highly skilled Conveyancing Secretary to join our dynamic team. In this rewarding role, you will have the opportunity to work with a variety of clients, manage multiple files, and utilize your excellent communication skills to ensure smooth transactions.

About the Role

We are looking for an experienced Conveyancing Secretary who can provide general administrative and secretarial support to our conveyancing team. As the primary point of contact for clients, agents, and third parties, you will be responsible for ensuring clear communication and timely updates on matters. Your attention to detail and ability to manage a large volume of files will be essential in meeting deadlines and maintaining accuracy.

Key Responsibilities
  • Administrative Support: Provide general administrative and secretarial support to the conveyancing team.
  • Communication: Serve as the primary point of contact for clients, agents, and third parties, ensuring clear communication and timely updates on matters.
  • File Management: Manage a large volume of files (45-60+), ensuring accuracy, efficiency, and adherence to deadlines.
  • Drafting Documents: Assist with drafting correspondence, documents, and contracts related to residential and commercial conveyancing matters.
  • Liaison: Liaise with clients, agents, and other stakeholders as needed to facilitate smooth transactions and resolve any issues.
Requirements
  • Experience: At least 3 years of experience in a similar conveyancing role, with a proven ability to manage a substantial workload.
  • Software Proficiency: Proficiency in conveyancing software such as GhostConvey , LEXIS Convey , Stordoc , and E4 Training (non-negotiable).
  • Languages: Strong command of both Afrikaans and English , with excellent written and verbal communication skills.
  • Certification: Matric certificate (non-negotiable).
  • Additional Qualifications: A relevant legal qualification is advantageous but not essential.
  • Nationality: South African citizen.
Benefits

As a valued member of our team, you will enjoy a competitive salary, estimated at R250,000 - R350,000 per annum, depending on experience. Additionally, you will benefit from a dynamic and supportive work environment, opportunities for professional growth and development, and a comprehensive benefits package.

If you are a proactive and detail-oriented individual with a passion for conveyancing and legal administration, we would love to hear from you. Please submit your application, including your resume and a cover letter, outlining your qualifications and experience.



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