HR Operations Specialist

4 weeks ago

Cape Town, Western Cape, South Africa The Legends Agency Full time

Job Title: HR Operations Specialist

Company: The Legends Agency

Department: Human Resources

Reports to: HR Director

Overview: Are you enthusiastic about human resources and have a solid background in various HR functions? We are seeking an HR Operations Specialist to become a vital part of our team, contributing to essential areas of responsibility:

  • Recruitment and Selection

Assist department leaders in crafting job descriptions.

Manage job postings on internal platforms.

Work with recruitment agencies to meet hiring demands and negotiate terms.

Conduct candidate screenings, interviews, reference checks, and oversee the hiring process.

  • Employee Relations

Support in managing disciplinary actions and address related issues effectively.

Advise management and represent the organization in relevant proceedings.

Facilitate communication regarding employee conduct and disciplinary matters.

Engage with union representatives and coordinate union meetings.

  • Training and Development

Serve as a Skills Development Facilitator and lead the skills committee.

Organize training initiatives, conduct needs assessments, provide career guidance, and evaluate training outcomes.

Track training expenditures and maintain comprehensive training records.

  • Time and Attendance Management

Oversee employee enrollments and terminations in the attendance system.

Implement necessary adjustments to the system as required.

  • Employment Equity

Contribute to achieving Employment Equity objectives by aligning HR practices with the Employment Equity Plan.

Facilitate meetings for the Employment Equity Committee.

  • ISO Documentation

Ensure that HR documentation is reviewed and updated annually.

Adjust the organizational chart as necessary.

  • HR Administration

Maintain employee records and manage the certification of IDs for incidents.

Prepare employment letters and oversee onboarding and offboarding processes.

Participate in Health & Safety meetings.

Qualifications:

A minimum of 3 to 4 years of experience in an HR Generalist capacity.

A high school diploma is required; a tertiary qualification is preferred.

Knowledge:

Understanding of legal compliance standards and organizational frameworks.

Skills:

Exceptional communication and interpersonal abilities.

Proficient in administrative tasks and computer usage.

Strong organizational skills and effective time management.

High level of responsibility and confidentiality.

Competencies:

Detail-oriented and focused on tasks.

Proactive and resilient in challenging situations.

A collaborative team player with a professional demeanor.

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