Administrative Professional for Senior Clinic Position

3 weeks ago


Cape Town, Western Cape, South Africa SA Metal Group (Pty) Ltd Full time

Senior Clinic Administrator

We are seeking a highly skilled and experienced Senior Administrator to join our Occupational Healthcare team in Epping. The ideal candidate will be a proactive and efficient professional with a strong understanding of administrative procedures.

Main Responsibilities

  • Work closely with Medical staff to plan, coordinate, and deliver quality healthcare services.
  • Schedule and manage the diaries of nursing staff for consultations with internal staff members for Occupational and Primary Healthcare needs.
  • Maintain schedules of legislative medical requirements for annual and periodic medicals of relevant staff members.
  • Create, prepare, update, and maintain patient folders.
  • Complete and submit WCA/COIDA claim forms.
  • Record, order, and maintain medical supplies and medication.
  • Manage the reception area, welcoming patients, taking and diverting calls, and managing queries.
  • Liaise with external service providers, including optometrists, pathology services, specialists, hospitals, pharmacies, and public clinics.
  • Perform various administrative tasks, such as typing referral letters, creating spreadsheets, and maintaining office packages.
  • Develop and maintain efficient office systems to manage paper and process flows.

Qualifying Experience

  • Grade 12 or equivalent.
  • Secretarial/Office Administration course Diploma/Certificate.
  • At least 8-10 years of experience in a Senior Administrator role.
  • Intermediate-level computer literacy in Microsoft Office Suite.
  • Excellent oral and written communication skills.

Qualifying Attributes

  • Excellent planning, organizational, and decision-making skills.
  • Professional attitude.
  • Confidentiality, tact, and discretion when dealing with people.
  • Ability to work in a team and independently.
  • Ability to multitask and manage a demanding workload in a pressurized environment.
  • Professional work approach.
  • Logical and detail-oriented methodologies.
  • Excellent execution standards.
  • Commitment to a strong business ethic and integrity.


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