Administrative Professional for Senior Clinic Position
3 weeks ago
Senior Clinic Administrator
We are seeking a highly skilled and experienced Senior Administrator to join our Occupational Healthcare team in Epping. The ideal candidate will be a proactive and efficient professional with a strong understanding of administrative procedures.
Main Responsibilities
- Work closely with Medical staff to plan, coordinate, and deliver quality healthcare services.
- Schedule and manage the diaries of nursing staff for consultations with internal staff members for Occupational and Primary Healthcare needs.
- Maintain schedules of legislative medical requirements for annual and periodic medicals of relevant staff members.
- Create, prepare, update, and maintain patient folders.
- Complete and submit WCA/COIDA claim forms.
- Record, order, and maintain medical supplies and medication.
- Manage the reception area, welcoming patients, taking and diverting calls, and managing queries.
- Liaise with external service providers, including optometrists, pathology services, specialists, hospitals, pharmacies, and public clinics.
- Perform various administrative tasks, such as typing referral letters, creating spreadsheets, and maintaining office packages.
- Develop and maintain efficient office systems to manage paper and process flows.
Qualifying Experience
- Grade 12 or equivalent.
- Secretarial/Office Administration course Diploma/Certificate.
- At least 8-10 years of experience in a Senior Administrator role.
- Intermediate-level computer literacy in Microsoft Office Suite.
- Excellent oral and written communication skills.
Qualifying Attributes
- Excellent planning, organizational, and decision-making skills.
- Professional attitude.
- Confidentiality, tact, and discretion when dealing with people.
- Ability to work in a team and independently.
- Ability to multitask and manage a demanding workload in a pressurized environment.
- Professional work approach.
- Logical and detail-oriented methodologies.
- Excellent execution standards.
- Commitment to a strong business ethic and integrity.
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