Financial Clerk Position
3 days ago
This is an exciting opportunity for a skilled Debtors Clerk to join our team at Smith Garb & Associates.
The successful candidate will be responsible for providing exceptional service to clients, ensuring timely payments, and maintaining accurate financial records.
- Manage debtor relationships, process daily sales invoices, and verify client data.
- Conduct compliance checks on invoices to ensure adherence to laws and regulations.
- Follow up with branch management and administrators on any queries related to invoices.
- Process daily sales invoices, verify client data, and capture information into Dynamics.
- Conduct compliance checks on invoices to ensure adherence to laws and regulations.
- Follow up with branch management and administrators on any queries related to invoices.
- Email invoices to clients.
- Compliance checks on credit notes created, and send credit notes to clients.
- Keep an accurate filing system regarding debtors.
- Generate statements and email to clients.
- Complete daily debtor spreadsheet with applicable invoices, cash flow information and communications to said debtor.
- Send daily debtors spreadsheet to Branch/Sub management and job handlers.
- Credit control: Following up on outstanding amounts and documenting communication with clients.
- Escalate non-payment issues to management.
- Reconcile sales invoices on Hire track and Dynamics.
- Ensure all cash is posted and allocated to the applicable debtor.
- Prepare daily monies received from the bank statements for the group.
- Reconcile the monthly output VAT – ensure all VAT numbers are displayed on the invoice.
- Complete spreadsheet of all jobs not completing in the current month.
- Follow up on pro-forma invoices and instruct tax invoice generation. Check these and email to clients.
- Age Analysis reporting – weekly.
- Attend weekly sales meetings with a view to communicating any debtor-related issues, be it in terms of cash collection or queries.
- Prepare monthly sales reclass journal once HT and Dynamics reconciliations are completed.
- Complete inter-company reconciliations.
- Ensure all deadlines applicable are effectively managed, completed and communicated to the National Credit Controller.
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