High-Profile Office Administrator for Managing Director
12 hours ago
As a highly skilled and experienced Executive Assistant to the Managing Director, you will play a crucial role in supporting the day-to-day operations of our organization. This is an exciting opportunity to work closely with senior leadership and contribute to the success of our team.
Key Responsibilities
The successful candidate will be responsible for providing administrative support to the Managing Director, including:
• Coordinating daily activities and ensuring seamless communication with key stakeholders
• Arranging domestic and international travel, including flights, accommodation, and itineraries
• Maintaining and managing the Director's schedule, ensuring all appointments, meetings, and engagements are organized efficiently
• Overseeing office operations, including correspondence, document preparation, and meeting materials
• Providing remote support and ensuring smooth operations while the Director is away from the office
• Assisting with ad-hoc projects, presentations, and reports as required
• Acting as a key point of contact between the Director and internal/external stakeholders, maintaining professionalism and confidentiality
• Handling expense reports, office supplies, and other administrative duties as needed
Requirements
To be successful in this role, you will need to have:
• A minimum of 10 years of experience as a Personal Assistant or Executive Assistant to a busy Managing Director
• Excellent communication skills at all levels and a strong command of the English language
• Highly advanced proficiency in Microsoft Office and knowledge of Office Management Systems and procedures
• Strong personality and ability to hold conversation with Directors' guests and visitors
• Exceptional discretion and confidentiality, attention to detail, and accuracy
• Ability to set a personal example for yourself and others in areas of personal character, organizational skills, commitment, and work habits
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