Project Coordinator for Bottling and Packaging Equipment

1 month ago

Cape Town, Western Cape, South Africa Black Pen Recruitment Full time

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Black Pen Recruitment. The successful candidate will provide administrative support to our sales and project management teams, ensuring the smooth execution of projects from start to finish.

Job Summary

The Project Coordinator will be responsible for managing project timelines, coordinating communication between clients, suppliers, and internal teams, and ensuring targets and deadlines are met. This is a full-time role based in Cape Town, with flexibility for some remote work.

Key Responsibilities:
  • Provide administrative support to the sales and project management teams.
  • Track project timelines and ensure milestones are achieved within deadlines.
  • Manage communication between clients, suppliers, and internal teams.
  • Monitor and coordinate order fulfillment with suppliers and logistics teams.
  • Maintain and update project documentation, including budgets and schedules.
  • Arrange travel for the sales and technical teams.
  • Perform basic accounting tasks, such as processing invoices and tracking expenses.
  • Assist in managing company profiles and updating internal records.
  • Sales Coordination: Support the sales team by processing orders, preparing sales quotes, and maintaining client communication to ensure smooth sales operations.
  • Accounting Support: Utilize Sage or Xero to manage basic financial tasks such as invoice processing, expense tracking, and reconciliations. Ensure that project budgets are tracked and adhered to effectively.
  • Customer & Vendor Communication: Act as a point of contact for clients and suppliers, managing phone calls professionally and efficiently to handle inquiries, provide updates, and address issues.
  • Reporting: Prepare weekly and monthly reports on project status, sales metrics, and financial updates to support the management team in decision-making.
Requirements

To succeed in this role, you will need:

  • Strong administrative and organizational skills with attention to detail.
  • Excellent communication skills, both written and verbal.
  • Ability to manage multiple priorities and work effectively under pressure.
  • Experience in project administration or project management support is highly desirable.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.)
  • Proficiency in accounting software (Sage or Xero).
  • Ability to multitask and balance 50% administrative tasks with 50% project, sales, and accounting duties.
  • Familiarity with basic accounting and budgeting practices.
  • Ability to work independently and as part of a collaborative team.
  • Experience in the packaging or manufacturing industry is advantageous.
  • Previous experience handling travel logistics and coordinating with external parties is a plus.
Estimated Salary

R550,000 - R650,000 per annum, depending on experience.

About Us

Black Pen Recruitment is a leading recruitment agency specializing in filling top talent positions across various industries. We pride ourselves on delivering exceptional service and matching the right candidates with the right job opportunities.

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