Debtors Administrator
2 weeks ago
Job Title: Debtors Administrator
About Us:
Unique Personnel Ltd is a dynamic organization that requires an experienced Debtors Administrator to manage our accounts payable function.
Salary:
The estimated annual salary for this position is $55,000-$65,000 depending on experience and qualifications.
Job Description:
As a Debtors Administrator, you will play a crucial role in ensuring the smooth operation of our finance department. Your primary responsibilities will include:
- Invoice Processing: Accurately process vendor invoices and credit notes, handle sundry invoices and credit notes promptly, and ensure timely resolution of queries with suppliers.
- Payment Allocation and Clearing: Allocate payments and clear suppliers' aging on SAP when bank receipts are sent by the financial accountant, and ensure timely payment allocations and reconciliations.
- Query Resolution: Follow up and resolve queries with suppliers regarding invoices and payments, coordinate with receiving and dispatch departments to address any issues, and maintain organized records.
- Payment Runs: Submit COD invoices for payment runs as required, open accounts for COD Suppliers, and maintain cashbook filing and organize creditors records.
- Stock Control: Daily follow-up with the stock controller regarding GRNs to resolve issues promptly.
- Assist with Suppliers: Assist with our suppliers when we want to apply for credit limit.
Monthly Responsibilities:
- Maintain Records: Maintain the monthly creditors file and obtain supplier statements.
- Reconciliation Preparation: Prepare and submit creditors reconciliations records for review and sign-off by the financial accountant, ensure age analysis is cleared and final before submission.
- Monthly Payment Runs: Prepare month-end payment runs and ensure timely payments to suppliers, submit payment lists to ensure payments are made by the due date.
- Reconciliation Review: Detail review and sign-offs must be done by the financial accountant of final age analysis and applicable reconciliations where needed, review and sign-off on reconciliations with the financial manager, sit with the CFO for double-checking and signing off on recons where necessary.
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