Payroll Specialist

2 days ago


Johannesburg, Gauteng, South Africa SPARK Schools Full time
Job Title: Payroll Specialist

SPARK Schools is a leading education innovator, and we are seeking a highly skilled Payroll Specialist to join our team. As a Payroll Specialist, you will be responsible for managing and executing payroll functions using Sage 300, ensuring timely and accurate payment of salaries and benefits for approximately 1,550 employees.

Key Responsibilities:
  • End-to-End Payroll Processing: Handle end-to-end payroll processes for the company, including salary calculations, overtime, and benefits using Sage 300.
  • Input Gathering: Collaborate with the Employee Services Lead to collect accurate payroll data, including any changes to employee status, salaries, or benefits.
  • Finance Collaboration: Collaborate with the finance department for budget alignment and payroll reconciliation, providing monthly, quarterly, and annual payroll data.
  • Compliance: Stay up to date with South African payroll, tax, and labour regulations. Ensure compliance with statutory requirements like PAYE, UIF, and SARS submissions.
  • Process Improvement: Continuously look for ways to improve payroll processes through automation and system enhancements.
  • Audits & Internal Controls: Conduct periodic audits of payroll records, and ensure internal controls to prevent errors and fraud.
  • Incentive Processing: Ensure all employee incentives and bonuses are processed correctly.
  • Tax Handling: Manage complex payroll and personal tax queries, ensuring tax directives are generated where applicable. Prepare bi-annual EMP501 submissions, tax year-end EMP501, and employee tax certificates.
  • Reconciliations & Reporting: Prepare monthly reconciliations and reports, including EMP201 submissions and bi-annual EMP501. Provide detailed reports to executive committees (Exco, Remco) as required, and report to auditors during annual audits.
  • Reporting: Generate payroll reports for internal departments, including finance, HR, and management, and provide insights on payroll costs and trends.
  • HR Support: Assist HR with employee onboarding, updating payroll-related data such as personal details, salary revisions, and benefits information.
  • Data Management: Maintain employee payroll records and ensure data is up-to-date and accurate, including new hires, terminations, and leave balances.
  • Employee Relations: Address payroll-related queries, providing exceptional service and confidentiality in all dealings.
Requirements:
  • Degree or diploma in Accounting, Finance, or HR, or related field.
  • Minimum 3-5 years of payroll processing experience, specifically with Sage 300.
  • Knowledge of South African tax and labour laws.
SPARK Values:
  • Service
  • Persistence
  • Achievement
  • Responsibility
  • Kindness
Benefits:
  • Fair market linked remuneration
  • Performance-based annual bonuses and increases
  • Above average/good annual leave
  • Life, disability, and funeral cover
  • Employee wellness support
  • Educational support & study leave
  • Individualised professional development, support, and mentorship
  • Employee discount on school fees
  • Opportunities for career growth

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