High-Level Support Professional

2 weeks ago

Cape Town, Western Cape, South Africa Red Ember Recruitment (PTY) Ltd Full time

We're seeking a highly skilled and experienced Administrative Support Specialist to join our team at Red Ember Recruitment (PTY) Ltd.

About the Role

This is an excellent opportunity for a highly motivated and organized individual to take on a key role in supporting our CEO, the owner, and extended family.

  • Coordinate travel arrangements, including visa applications, flight bookings, accommodation reservations, car rental services, and itinerary planning.
  • Plan and oversee meetings, events, and conferences, managing logistics, invitations, and resource availability.
  • Handle high-pressure situations, efficiently managing last-minute changes or urgent tasks.
  • Ensure that all details are attended to, no matter how small.
  • Provide confidential administrative support, prepare high-level presentations, and manage sensitive information.
  • Manage personal and corporate tasks for the Senior Executives with professionalism and discretion.
  • Supervise office administration, reception, cleaning, maintenance, layout, branding, and renovations.
  • Set up and manage online video and in-person conferencing tools.
  • Anticipate executive needs and proactively find solutions to ensure seamless operations.
  • Manage any relevant personal, household, and family-related requirements.
Requirements

To succeed in this role, you'll need:

  • 5-10 years of experience in providing high-level administrative support.
  • A bachelor's degree or diploma in business administration can be beneficial.
  • Excellent time management and prioritization skills.
  • Ability to work effectively under pressure and meet deadlines.
  • Strong communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information with professionalism.
  • Flexibility to travel and work outside standard hours when required.

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