Logistics Coordinator

2 months ago

Pretoria, Gauteng, South Africa WatersEdge Solutions Full time

Job Title: Expediting Administrator

Job Summary:

We are seeking a highly skilled Expediting Administrator to join our team at WatersEdge Solutions. The successful candidate will be responsible for ensuring the timely delivery of radio-actives and general equipment through effective coordination and communication with suppliers, vendors, and internal teams.

Key Responsibilities:

  • Expediting:
    • Monitor order progress and ensure timely delivery.
    • Maintain regular communication with suppliers and internal teams.
    • Prioritize orders based on urgency and importance.
    • Coordinate with buying and suppliers to expedite production or delivery.
    • Ensure accurate documentation for smooth goods flow.
    • Collaborate with quality control teams to ensure quality standards.
    • Identify and address issues that may delay orders.
    • Keep customers informed about order status.
    • Continuously assess and improve expediting processes.
  • Order Management:
    • Receive sales orders and ensure delivery dates are correct.
    • Send order confirmations to customers and update open orders sheet.
    • Communicate with internal sales and customers regarding order status.
    • Coordinate with stores to ensure goods are dispatched on time.
  • Logistics Coordination:
    • Maintain clear communication with all departments during order expediting.
    • Manage source loading and collection lists.
  • Sales & Customer Service:
    • Participate in forecasting and planning for future orders.
    • Manage isotope supply and invoicing of container movements and penalties.
    • Prepare export documentation for isotopes and general equipment.
  • Additional Responsibilities:
    • Oversee loan demo hire and maintain CMS profiles.
    • Manage DU waste and safeguard reporting.
    • Conduct IMS stock take variance reporting.

Requirements:

  • Grade 12 minimum with tertiary education in Business Administration or Logistics.
  • SAP One experience.
  • Excellent MS Office skills, particularly Excel at an Advanced level.
  • Strong knowledge and experience of administrative processes.
  • Excellent communication, interpersonal, team, and organisational skills.
  • Demonstrates a high degree of integrity and discretion.
  • Responsive team player with the initiative to work in a fast-paced environment.
  • Logistics experience (Exports and Imports).
  • 3 years' experience in a similar working environment.

Behavioral Attributes:

  • Self-motivated and disciplined.
  • Results-driven.
  • Customer-focused.
  • Approachable.
  • Team player.
  • Calm under pressure.
  • Attention to detail.
  • Safety conscious.
  • Professional.

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