Document Management Specialist
1 month ago
Document Management Role
At MECS Africa, we are seeking a skilled Document Management Specialist to join our team. The successful candidate will be responsible for ensuring the efficient management of project documentation throughout its lifecycle, from inception to archival.
Key Responsibilities:
* Oversee, manage, and maintain all project documents and communications throughout the project lifecycle.
* Manage and maintain the project-specific electronic document hierarchy and process systems.
* Ensure proper organization, security, and accessibility of both paper and electronic documents.
* Handle document identification, classification, and filing in appropriate locations.
* Verify project documents and prepare them for distribution to relevant team members.
* Prepare and transmit correspondence and documents.
* Copy data and compile records and reports within the Electronic Document Management System (EDMS).
* Ensure that revised documents are promptly accessible to relevant parties.
* Conduct regular document audits to confirm that they are current and accurately reflect the recorded evidence.
* Maintain effective and efficient document filing and organizing systems.
* Assist with communication during internal and external audits.
* Log document requests and help retrieve documents as needed by the project team.
* Collaborate and communicate effectively within the organization and across project teams.
* Ensure adherence to all procedures and processes within the company and project environment.
Requirements:
* Grade 12 with 3+ years of relevant experience.
* Proficiency in SharePoint, Word, Excel, Outlook, and other document management software or web-based tools.
If you are a detail-oriented and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
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