Document Management Specialist

3 weeks ago


Sasolburg, Orange Free State, South Africa MECS Africa Full time

**Job Summary**

We are seeking a skilled Document Management Specialist to join our team at MECS Africa. As a key member of our project team, you will play a crucial role in ensuring the efficient management of project documentation throughout its lifecycle.

Key Responsibilities:

  • Oversee, manage, and maintain all project documents and communications.
  • Manage and maintain the project-specific electronic document hierarchy and process systems.
  • Ensure proper organization, security, and accessibility of both paper and electronic documents.
  • Handle document identification, classification, and filing in appropriate locations.
  • Verify project documents and prepare them for distribution to relevant team members.
  • Prepare and transmit correspondence and documents.
  • Copy data and compile records and reports within the Electronic Document Management System (EDMS).
  • Ensure that revised documents are promptly accessible to relevant parties.
  • Conduct regular document audits to confirm that they are current and accurately reflect the recorded evidence.
  • Maintain effective and efficient document filing and organizing systems.
  • Assist with communication during internal and external audits.
  • Log document requests and help retrieve documents as needed by the project team.
  • Collaborate and communicate effectively within the organization and across project teams.
  • Ensure adherence to all procedures and processes within the company and project environment.
  • Perform ad-hoc duties as required by the project team.

Requirements:

  • Grade 12 with 3+ years of relevant experience.
  • Proficiency in SharePoint, Word, Excel, Outlook, and other document management software or web-based tools.


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