Document Management Specialist
3 weeks ago
**Job Summary**
We are seeking a skilled Document Management Specialist to join our team at MECS Africa. As a key member of our project team, you will play a crucial role in ensuring the efficient management of project documentation throughout its lifecycle.
Key Responsibilities:
- Oversee, manage, and maintain all project documents and communications.
- Manage and maintain the project-specific electronic document hierarchy and process systems.
- Ensure proper organization, security, and accessibility of both paper and electronic documents.
- Handle document identification, classification, and filing in appropriate locations.
- Verify project documents and prepare them for distribution to relevant team members.
- Prepare and transmit correspondence and documents.
- Copy data and compile records and reports within the Electronic Document Management System (EDMS).
- Ensure that revised documents are promptly accessible to relevant parties.
- Conduct regular document audits to confirm that they are current and accurately reflect the recorded evidence.
- Maintain effective and efficient document filing and organizing systems.
- Assist with communication during internal and external audits.
- Log document requests and help retrieve documents as needed by the project team.
- Collaborate and communicate effectively within the organization and across project teams.
- Ensure adherence to all procedures and processes within the company and project environment.
- Perform ad-hoc duties as required by the project team.
Requirements:
- Grade 12 with 3+ years of relevant experience.
- Proficiency in SharePoint, Word, Excel, Outlook, and other document management software or web-based tools.
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