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Organizational Support Specialist

2 months ago

Pretoria, Gauteng, South Africa Affinity Services Full time
About the Role

We are seeking a highly organized and detail-oriented Filing Clerk to join our team at Affinity Services. As a key member of our administrative team, you will be responsible for maintaining and updating our filing systems, both physical and electronic.

Key Responsibilities
  • Document Management: Sort, categorize, and file documents accurately and efficiently, ensuring that records are easily accessible and up-to-date.
  • Record Retrieval: Retrieve and prepare documents for internal or external requests, maintaining confidentiality and discretion.
  • Filing System Maintenance: Maintain and update filing systems, ensuring that all files and records are stored securely and in compliance with company policies.
  • Archiving and Disposal: Assist with archiving and disposing of outdated or unnecessary files, ensuring that our systems remain organized and efficient.
  • Auditing and Compliance: Perform regular audits of the filing system to ensure accuracy and compliance, identifying areas for improvement and implementing changes as needed.
Requirements
  • Education: Grade 12 (Matric) or equivalent.
  • Skills: Strong organizational skills, attention to detail, and proficiency in MS Office (Word, Excel). Basic knowledge of filing systems and the ability to handle sensitive information with confidentiality.
  • Communication: Good communication skills and the ability to work independently, with minimal supervision.
  • Experience: Previous experience in a filing or administrative role is advantageous but not required.
What We Offer
  • Competitive Salary: A competitive salary that reflects your skills and experience.
  • Flexible Working Hours: Flexible working hours that allow you to balance your work and personal life.
  • Professional Development: Opportunities for professional development and growth, helping you to advance your career.
  • Supportive Culture: A supportive and inclusive company culture that values your contributions and well-being.