Insurance Procurement Specialist Lead
6 days ago
**Overview of the Role**
The primary objective of this position is to support the Head of Department Insurance Claims and Procurement in driving all activities related to the procurement policy. This entails ensuring that the policy is executed within the Group, involving support, administration, governance, and training to drive compliance, savings, risk mitigation, and overall oversight on Procurement activities across Insurance.
This role involves responsibilities such as managing the supplier database within Searchlight, general administrative duties, business relationship upkeep, and responding to any procurement info enquiries. Additionally, it includes compiling monthly and ad-hoc reports on spend and trends within the procurement space.
**Key Responsibilities**
- Internal Audit findings - collation, interpretation, and execution
- Maintenance of database, tracking, and quality screening
- Budget tracking - analysing trends in spending across categories and developing strategies for cost reduction
- Supplier Selection - assisting with supplier selection
- Procurement Panel - assisting with panel process and preferred repair listings
- Procure Check - loading of new data, screening, risk assessment
- Onboarding - developing an automated process for onboarding new repairers/suppliers
- Policy development - bringing through best practices and adapting to the Group and/or Insurance Department needs
- Contracts - working with Group Procurement and alignment on Group deals
- Sourcing - determining opportunities for cost reduction
- Networking - working with MBRs and Associations relevant to Insurance
- BBBEE - reviewing Procurement aspects of BBBEE and identifying potential risks
- Procurement process/software experience
- Drafting scope of work
- Demonstrating ability to find cost savings
- Drafting of Contracts, service level agreements, non-disclosure agreements
- Experience working with large data, data management, and data analytics
- Experience in professional services
- Distribution of SLAs for various suppliers
- Managing and controlling all supporting and verification documents required within Searchlight
- Producing reports to allow for the monitoring of adherence of SLAs
- Administering new supplier applications
- Engaging with suppliers on outstanding information, updating of SPM users, and general procedural enquiries
- Researching new suppliers and products aligning to business model
- Building and maintaining relationships with suppliers and internal departments
- Monitoring TAT and average cost of claim per service provider and producing monthly management reports.
- Alerting HOD when issues arise in order to resolve as efficiently as possible
- Developing and maintaining relationships with key internal customers as well as suppliers
- Developing and maintaining active and constructive relationships with other teams in the organisation
- Planning and prioritising daily activities in order to meet the set goals
- Updating, storing, and filing records
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