Insurance Procurement Specialist Lead

6 days ago


Midrand, Gauteng, South Africa Waterfoot Consulting Full time

**Overview of the Role**

The primary objective of this position is to support the Head of Department Insurance Claims and Procurement in driving all activities related to the procurement policy. This entails ensuring that the policy is executed within the Group, involving support, administration, governance, and training to drive compliance, savings, risk mitigation, and overall oversight on Procurement activities across Insurance.

This role involves responsibilities such as managing the supplier database within Searchlight, general administrative duties, business relationship upkeep, and responding to any procurement info enquiries. Additionally, it includes compiling monthly and ad-hoc reports on spend and trends within the procurement space.

**Key Responsibilities**

  1. Internal Audit findings - collation, interpretation, and execution
  2. Maintenance of database, tracking, and quality screening
  3. Budget tracking - analysing trends in spending across categories and developing strategies for cost reduction
  4. Supplier Selection - assisting with supplier selection
  5. Procurement Panel - assisting with panel process and preferred repair listings
  6. Procure Check - loading of new data, screening, risk assessment
  7. Onboarding - developing an automated process for onboarding new repairers/suppliers
  8. Policy development - bringing through best practices and adapting to the Group and/or Insurance Department needs
  9. Contracts - working with Group Procurement and alignment on Group deals
  10. Sourcing - determining opportunities for cost reduction
  11. Networking - working with MBRs and Associations relevant to Insurance
  12. BBBEE - reviewing Procurement aspects of BBBEE and identifying potential risks
  13. Procurement process/software experience
  14. Drafting scope of work
  15. Demonstrating ability to find cost savings
  16. Drafting of Contracts, service level agreements, non-disclosure agreements
  17. Experience working with large data, data management, and data analytics
  18. Experience in professional services
  19. Distribution of SLAs for various suppliers
  20. Managing and controlling all supporting and verification documents required within Searchlight
  21. Producing reports to allow for the monitoring of adherence of SLAs
  22. Administering new supplier applications
  23. Engaging with suppliers on outstanding information, updating of SPM users, and general procedural enquiries
  24. Researching new suppliers and products aligning to business model
  25. Building and maintaining relationships with suppliers and internal departments
  26. Monitoring TAT and average cost of claim per service provider and producing monthly management reports.
  27. Alerting HOD when issues arise in order to resolve as efficiently as possible
  28. Developing and maintaining relationships with key internal customers as well as suppliers
  29. Developing and maintaining active and constructive relationships with other teams in the organisation
  30. Planning and prioritising daily activities in order to meet the set goals
  31. Updating, storing, and filing records


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