Head of Procurement Operations

2 weeks ago

Johannesburg, Gauteng, South Africa Talent 101 Full time
Procurement Management

Key Responsibilities:

• Oversee the end-to-end procurement process, including purchasing, tender administration, and vendor management.

• Ensure compliance with internal purchasing policies and external regulatory requirements, such as BBBEE and OSH Act.

• Monitor and control procurement costs to align with departmental and organizational budgets.

Supplier and Vendor Management

• Build and manage strategic supplier relationships to meet business objectives.

• Conduct vendor evaluations, oversee contract negotiations, and ensure alignment with the company's BBBEE strategy.

• Maintain and update the Approved Vendor List, ensuring up-to-date supplier documentation and compliance with legislative requirements.

Financial and Risk Management

• Implement controls to mitigate procurement risks and ensure financial accountability.

• Oversee purchase requisitions and purchase order management, verifying accuracy, delivery timelines, and price negotiations.

• Manage the reconciliation of invoices, purchase orders, and delivery notes, resolving discrepancies with Accounts Payable.

Inventory and Logistics

• Ensure sufficient stock levels are maintained across all operational sites, minimizing disruptions to the supply chain.

• Oversee logistics, including the management of storage facilities and the timely delivery of goods.

• Liaise with internal teams to ensure the efficient flow of inventory and manage import processes when required.

Health, Safety, and Environmental (HSE) Compliance

• Enforce compliance with HSE policies in all procurement-related activities.

• Address workplace hazards and risks, ensuring the application of health and safety standards.

• Participate in Food Safety and HSE meetings, ensuring procurement practices support organizational HSE goals.

Reporting and Data Accuracy

• Prepare monthly procurement reports, analyzing data on costs, supplier performance, and inventory levels.

• Maintain accurate procurement records and update databases for audit purposes.

Team Leadership and Development

• Provide leadership and mentorship to the procurement team.

• Foster a culture of continuous improvement and execution within the department.

• Conduct internal procurement training and facilitate departmental collaboration.

Key Skills

• Strong negotiation and contract management skills.

• Excellent written and verbal communication.

• Analytical and problem-solving abilities.

• Proficiency in MS Office (Word, Excel, PowerPoint) and ERP systems like SAP.

• Understanding of BBBEE compliance and supplier management.

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