Guest Arrival Coordinator

2 weeks ago

Cape Town, Western Cape, South Africa Marriott International Full time

POSITION SUMMARY

At Marriott International, we're committed to delivering exceptional experiences to our guests. As a Guest Arrival Expert, you'll play a critical role in creating unforgettable moments from start to finish. Our ideal candidate is a detail-oriented and customer-focused individual who can deliver a wide range of services to guide guests through their arrival and departure experiences. Whether it's processing operational needs, addressing guest requests, or sharing the highlights of the local area, you'll be empowered to move about your space and do what needs to be done. If you're passionate about providing exceptional service and creating memorable experiences, we encourage you to apply for this exciting opportunity.

CRITICAL TASKS

Guest Relations

  • Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process to resolve issues, delight, and build trust.
  • Address guests' service needs in a professional, positive, and timely manner.
  • Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.
  • Assist other employees to ensure proper coverage and prompt guest service.
  • Engage guests in conversation regarding their stay, property services, and area attractions/offerings, including social media where appropriate.
  • Thank guests with genuine appreciation and provide a fond farewell.
  • Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.
  • Stay up to date on the local area so that you are prepared to provide specific recommendations for guests.
  • Communicate recommendations in a way that builds excitement and interest among guests and associates.
  • Perform other reasonable duties as requested.

Guest Services

  • Arrange transportation (e.g. taxi, shuttle bus, Uber) for guests/residents/visitors, and record advance transportation request as needed.
  • Contact appropriate individual or department (e.g. Valet, Front Desk, Housekeeping, Engineering, Security/Loss Prevention) as necessary to resolve guest call, request, or problem.
  • Follow up with guests to ensure their requests or problems have been met to their satisfaction.
  • Manage access to technological devices within public spaces (e.g. television, remote control, computer, internet, games) and provide basic troubleshooting assistance or refer to appropriate individual or department (e.g. Engineering, Security/Loss Prevention) as necessary.
  • Contact appropriate individual or department (e.g. Valet, Front Desk, Housekeeping, Engineering, Security/Loss Prevention) as necessary to resolve guest call, request, or problem.

Greet/Escort Guests

  • Supply guests/residents with directions and information regarding property amenities, services, and hours of operation, and local areas of interest and activities.
  • Tag, store, and retrieve luggage from luggage storage, providing guests with proper claim tickets for their luggage.

Communications

  • Speak to guests and co-workers using clear, appropriate and professional language.
  • Discuss work topics, activities, or problems with coworkers, Managers, or managers discreetly and quietly, avoiding public areas of the property.
  • Talk with and listen to other employees to effectively exchange information.
  • Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.

Working with Others

  • Support all co-workers and treat them with dignity and respect.
  • Develop and maintain positive and productive working relationships with other employees and departments.
  • Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.

Policies and Procedures

  • Ensure uniform, nametags, and personal appearance are clean, hygienic, and professional.
  • Follow company and department policies and procedures.
  • Perform other reasonable job duties as requested by supervisors.
  • Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
  • Protect the privacy and security of guests and coworkers.

Quality Assurance/Quality Improvement

  • Comply with quality assurance expectations and standards.

Safety and Security

  • Follow property specific procedures for handling emergency situations (e.g. evacuations, medical emergencies, natural disasters).
  • Maintain awareness of undesirable persons on property premises.
  • Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
  • Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.

CRITICAL COMPETENCIES

  • Analytical Skills
  • Learning
  • Decision-Making
  • Problem Solving
  • Computer Skills
  • Basic Mathematics
  • Interpersonal Skills
  • Customer Service Orientation
  • Interpersonal Skills
  • Team Work
  • Diversity Relations
  • Cultural Awareness
  • Communications
  • English Language Proficiency
  • Communication
  • Listening
  • Applied Reading
  • Writing
  • Personal Attributes
  • Integrity
  • Dependability
  • Positive Demeanor
  • Presentation
  • Adaptability/Flexibility
  • Stress Tolerance
  • Initiative
  • Organization
  • Multi-Tasking
  • Time Management

PREFERRED QUALIFICATIONS

  • Education
  • Higher Education, Diploma or equivalent
  • Related Work Experience
  • Minimum 6 months experience in a similar role
  • Supervisory Experience
  • No supervisory experience is required

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

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