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Personal Assistant to Directors

1 week ago

Johannesburg, Gauteng, South Africa Boardroom Appointments Full time
Job Description

The Corporate Operations Coordinator will be responsible for providing high-level administrative support to our Directors, including managing daily office operations, coordinating travel arrangements, and preparing reports.

Key Responsibilities
  • Office Management: Proactively manage the daily operations of the office in the Directors' absence, overseeing office supplies, equipment, and administrative workflows.
  • Correspondence and Communication: Draft general correspondence, screen all email communications, and act as the point of contact between executives, clients, and team members.
  • Diary and Calendar Management: Coordinate and maintain executive schedules, including meetings, appointments, and travel arrangements.
  • Documentation and Reporting: Prepare reports, presentations, and meeting agendas, take minutes during meetings, and ensure timely follow-up on action items.
  • Travel Coordination: Arrange and manage domestic and international travel plans, including sourcing flights, bookings, and issuing boarding passes.
  • Expense and Budget Oversight: Check, track, and forward expense claims for approval and payment, monitor and manage monthly cell phone and fuel card usage.
  • Administrative Support: Monitor and approve leave requests on the ESS system, provide personal assistance to the Director when required.
  • Project and IT Support: Assist with special projects, research, and ad hoc tasks, liaise with IT to resolve queries or issues raised.
Requirements
  • Proven experience as an Executive Assistant or in a similar role.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Exceptional written and verbal communication abilities.
  • Able to maintain confidentiality and exercise sound judgment.
  • Detail-oriented and proactive.
  • Able to handle pressure and meet tight deadlines.
  • Professional demeanor and a strong work ethic.