Sales Coordinator or Personal Assistant

2 months ago

Johannesburg, South Africa Hedz recruitment solutions Full time

Our client a Well Established Organisation in the Transport industry is seeking the services of a PA or Sales Coordinator for the Fourways / Roodepoort, Johannesburg, Gauteng Area.

The successful candidate will be expected to provide first class secretarial and administration support to the Director and Management Team.

The successful candidate will be a polished professional, articulate and will really understand the true meaning of providing exceptional executive assistant support at a senior level

Min Requirements:

  • Matric with PA/ Secretarial/ Office Admin Diploma or qualifications in a relevant discipline and significant recent experience in a similar role
  • Fluent in Afrikaans (Written and Verbal)
  • PA experience at Senior Manager/Director level +/- 5 years and OR Sales Assistant or Sales Coordinator experience.
  • Experience in Finance administration will be advantageous.
  • Demonstrable experience of working with senior management within a fast moving business environment
  • Excellent secretarial skills, including fast, accurate minute taking and typing and excellent IT skills including MS Word and Excel .
  • Effective communication, interpersonal and organisational skills
  • Experience of managing a complex and changing diary with attention to detail and the ability to work speedily and accurately
  • The ability to exercise independent judgment and use initiative to make sound decisions and resolve issues.
  • A proactive attitude with the ability to forward plan and think outside the box.

Responsibilities

  • Compile spreadsheets and identify discrepancies to bring to Management''s attention.
  • Ensure messages are correct and conveyed timeously
  • Update and distribute telephone lists to all Staff at Dealership
  • Communicate effectively with clients and have a client service approach.
  • Control, monitor and record calls.
  • Ensure Customers are directed to the employee to be visited / contacted
  • Ensure Customers comfort whilst in waiting period
  • Ensure all calls are answered promptly and pleasantly
  • Ensure cleanliness of reception area Limit hang-on calls by offering call backs
  • Creating processes and procedures to ensure that the day to day running of the department is efficient and effective whilst constantly reviewing these processes and improving.
  • Acting as the main point of contact for Director , screening and responding to emails, preparing reports and presentations with a high level of accuracy.
  • Diary management including rescheduling and booking meetings, travel booking, venue and catering booking, conference registration and booking, minute taking and briefing management extensively on these.
  • Filing documents, reference materials etc in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored both hard and soft copy; maintaining accurate and up-to-date archiving and Outlook contacts; quick and accurate retrieval of the same.
  • Monitoring, receiving, sorting, logging, distributing and sending soft and hard copy mail.
  • Arranging and coordinating meetings and other functions or events; attending meetings as necessary, taking minutes where required; transcribing and distributing minutes as appropriate.
  • Welcoming guests and other visitors; managing any waiting period so that visitors are comfortable; interacting professionally with external clients and acting as a brand ambassador at all times.
  • Processing invoices, purchase orders and expenses for Management.
  • Build and maintain strong and effective relationships with external and internal staff in a professional and confidential manner.

Critical Competencies

  • Communication: written and verbal
  • Accounting/ Finance skills and understanding
  • Planning and organising
  • Managing workload
  • Administration experience
  • Excellent Computer literacy (MS Office, Excel)
  • Confidentiality
  • Professional image
  • Innovative and Proactive
  • Energetic and fast paced
  • Ability to work under pressure

Job Types: Full-time, Permanent

Salary: R23 000 - R25,000.00

Experience:

  • Personal Assistant / Sales Coordinator: 5 years (Required)
  • Fluent in Afrikaans:

  • Personal Assistant/sales Coordinator

    2 months ago

    Johannesburg, South Africa Publishared Pty Ltd Full time

    Ultimately, a successful personal assistant/sales coordinator should ensure the efficient and smooth day-to-day operation of the key accounts manager’s desk. **Responsibilities**: Be the support function to the key accounts manager Compile proof of executive summaries for client bookings Compile monthly client reports Data capturing in the CRM system of...

  • Sales Coordinator or Personal Assistant

    2 months ago

    Johannesburg, South Africa Jobted ZA C2 Full time

    Our client a Well Established Organisation in the Transport industry is seeking the services of a PA or Sales Coordinator for the Fourways / Roodepoort, Johannesburg, Gauteng Area. The successful candidate will be expected to provide first class secretarial and administration support to the Director and Management Team. The successful candidate will be a...

  • Personal Assistant

    1 month ago

    Johannesburg, South Africa Jobted ZA C2 Full time

    Personal Assistant Location: City Deep, Johannesburg As a personal Assistant, you will support the Branch/General Manager and or Managing Director with personal tasks, administrative duties, report writing, file management, and communications – ensuring smooth daily operations and helping maximize productivity. Responsibilities: Provide personal,...

  • Personal Assistant

    1 month ago

    Johannesburg, South Africa Midvaal Recruitment Full time

    Personal AssistantLocation: City Deep, Johannesburg As a personal Assistant, you will support the Branch/General Manager and or Managing Director with personal tasks, administrative duties, report writing, file management, and communications – ensuring smooth daily operations and helping maximize productivity. Responsibilities:Provide personal,...

  • Personal Assistant

    1 month ago

    Johannesburg, South Africa Midvaal Recruitment Full time

    Personal Assistant Location: City Deep, Johannesburg   As a personal Assistant, you will support the Branch/General Manager and or Managing Director with personal tasks, administrative duties, report writing, file management, and communications – ensuring smooth daily operations and helping maximize productivity.   Responsibilities: Provide personal,...

  • Personal Assistant

    7 months ago

    Johannesburg, South Africa Merand Corbett & Associates Full time

    **Personal Assistant **(Logistics) We are seeking a proactive and organized Personal Assistant (PA) to support our Client in the logistics industry. **Key Responsibilities**: - Manage executive diaries and coordinate appointments - Arrange international and domestic flights, visas, accommodation, and shuttle services - Coordinate hotel bookings and car...

  • Personal Assistant

    9 months ago

    Johannesburg, South Africa H&S Labour Brokers Full time

    **BASIC JOB DESCRIPTION** - Calendar management: Efficiently organize and coordinate appointments, meetings, and travel arrangements. - Administrative support: Assist with document preparation, data entry, and general administrative tasks as needed. - Research and coordination: Conduct research, compile reports, and assist in project coordination. - Personal...

  • Personal Assistant

    7 months ago

    Johannesburg, South Africa B-Sure Full time

    **Job Overview**: **Date Posted**: Posted 5 months ago- **Location**: Johannesburg, Gauteng- **Job Title**: Personal Assistant- **Salary**: R20,000 - R25,000- **Education Level**: High School / Matric- **Job Level**: Intermediate- **Minimum Experience**: 3 - 5 Years**Personal Assistant - Bedfordview, Johannesburg.**: Bsure Insurance Advisors are looking for...

  • Sales Person

    2 months ago

    Johannesburg, South Africa Jobted ZA C2 Full time

    Overview Hire Resolve’s Client is seeking a Sales Person to join their team. The Sales Person will play a key role in assisting with project management and sales activities within the corporate office furniture sector. This multifaceted position involves supporting the execution of client projects, managing timelines, and ensuring that deliverables are...

  • Personal Assistant

    9 months ago

    Johannesburg, South Africa CME Recruitment Full time

    **A High End retailer is looking for a Retail PA and Administrator to join their team.** **Duties**: **Personal Assistant to Head of Retail** Acting as an intermediary and point of contact for the Head of Retail Screening and directing phone calls and distributing correspondence. Managing the Head of Retails mailbox. Interacting with all the Retail...

  • Personal Assistant/project Coordinator

    1 week ago

    Johannesburg, South Africa Rocket Creative Design & Display Full time

    Rocket Creative is a dynamic design-orientated SME, currently looking for an assistant/project coordinator to be the supportive link for the MD and team. Our ideal person for the position will be adaptive, creative, willing to learn, efficient, a proactive problem solver with excellent communication skills and with meticulous attention to detail. Objectives...

  • Personal Assistant

    7 months ago

    Johannesburg, South Africa Beads habby and craft Full time

    As a Personal Assistant to the Manager in the import-export company that specializes in sourcing goods from China and India and selling them in South Africa, your role would involve providing comprehensive administrative and organizational support to the manager. Here is a job description that outlines your responsibilities: - Calendar Management:...

  • Personal Assistant

    7 months ago

    Johannesburg, South Africa Staff Unlimited Recruitment Full time

    Our client is seeking the services of a **Personal Assistant **to join their team, based in Johannesburg. Qualified applicant based in South Africa to perform remote Personal Assistant activities as well as management of payment flows in Zoho books, for an exciting Swiss Digital Marketing Agency. This is a part-time position. Minimum Requirements: -...

  • Sales and Marketing Co-ordinator

    7 months ago

    Johannesburg, South Africa The Sales Barn Full time

    Our client, operating in the automobile services industry, is looking to hire a Sales and Marketing Coordinator to join their team in Mulbarton and contribute to their continued growth. This is an office based role and comes with a salary of R14k per month. As a Sales and Marketing Coordinator you will play a pivotal role in supporting the sales and...

  • Personal Assistant

    7 months ago

    Johannesburg, South Africa Tych Business Solutions Full time

    **Job ID**: 87152**Date Posted**: Posted 24 hours ago**Location**: Johannesburg**Job Title**: PERSONAL ASSISTANT - JOHANNESBURG - GAUTENG Key Responsibilities - Executive diary management - International and domestic flight bookings - International accommodation and shuttle arrangement - Hotel bookings and car hire - Planning and coordinating of annual...

  • Personal Assistant

    7 months ago

    Johannesburg, South Africa Staff Solutions Full time

    New Vacancy! Our client in the FMCG Industry is seeking a Personal Assistant to the National Sales Manager in Boksburg **Main Duties/Key Results Areas**: - High level of trust, integrity, privacy, and confidentiality - Reconciling of sales team’s fuel claims. - Daily morning stock load out checks. - Assistance with sales swop outs where required. -...

  • Personal Assistant

    7 months ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 72423 **Job Type** - Permanent **Job Title** - Personal Assistant **Computer Skills** - MS Excel,MS Outlook,MS Word,SAP Business One **Industry** - Automotive **City** - Johannesburg South **Province** - Gauteng - Personal Assistant- Assisting General Manager with personal & administration tasks.- Also providing some assistance to...

  • Executive Personal Assistant

    9 months ago

    Johannesburg, South Africa Energy at Work Projects Full time

    **Executive Personal Assistant - Elevate Your Career in the Banking Sector!** **About Our Client**: They're not just in the business of finance; they're in the business of shaping financial futures. Join our client's team in their mission to provide unparalleled service and support to their clients. They're looking for an exceptional Executive Personal...

  • Personal Assistant

    3 hours ago

    Johannesburg, South Africa Dynamic Outsourced Solutions Pty. Ltd Full time

    As a Personal Assistant, you will efficiently assist the Branch/General manager and/or Managing director with personal tasks and arrangements. You will also ensure smooth daily operations by performing administrative and report writing tasks, maintaining files, and managing communications. Your role will support the manager in maximizing productivity and...

  • Joburg Sales Person

    7 months ago

    Johannesburg, South Africa Mordor Capital Full time

    Looking for a lucrative sales opportunity? Join our team! Focus on maximizing sales and ensuring a smooth sales process. Our top sales staff consistently earn over R70k per month, while the average sales staff are currently earning between R20K - R40K per month. As a Sales Person, you will promote the sale of our products and services and increase sales...