Finance and Office Manager

3 weeks ago


Johannesburg, Gauteng, South Africa PMG Recruitment Full time

Key Responsibilities:


As a key member of our team, the successful candidate will be responsible for ensuring the smooth operation of our office and finance functions. This includes:


Office Management:



  • Ensuring the office space is clean, presentable, and well-maintained at all times
  • Managing document storage and ensuring compliance with ISO and PoPPI Act requirements
  • Providing administrative support to the directors and resolving staff queries
  • Liaising with clients and suppliers
  • Managing office supplies, refreshments, and company vehicles
  • Managing company assets and the asset register
  • Coordinating company insurance, including short-term and liability insurance
  • Managing cellphone, data, and stipend management for employees

Human Resource Management:



  • Employee contract management, including correspondence and leave management
  • Managing company policies and procedures
  • Participating in management meetings
  • Providing payroll support on Sage HR, including adding new employees, updating employee information, and loading bonuses and overtime
  • Managing the Sage Employee Self-Service (ESS) Portal, including adding new employees, processing leave applications, and updating employee profiles
  • Managing employee benefits, including medical aid, retirement annuity, and other benefits
  • Processing salaries on FNB Business Enterprise
  • Calculating bonuses and salary increases and presenting to the directors for approval
  • Ensuring employee records are up-to-date and filed correctly
  • Scheduling and preparing KPI meetings
  • Generating monthly EMP201 reports
  • Preparing monthly payroll reports
  • Submitting year-end income tax reports for employees
  • Resolving employee queries and liaising with benefit suppliers
  • Ensuring compliance with Department of Labour requirements
  • Managing KPI and KPA processes
  • Liaising with labour lawyers and managing NDAs and legal agreements

Finance Management:



  • Preparing invoices and quotations manually or on Sage One
  • Tracking forex payments and receipts
  • Tracking invoices and payments
  • Liaising with clients for overdue payments
  • Capturing and ensuring VAT data is correct
  • Managing costs for consumables and services
  • Ensuring timely payment to suppliers
  • Managing petty cash and E-wallet
  • Loading payments and suppliers on the bank for authorisation
  • Reconciling supplier accounts
  • Managing bank statements and recons
  • Liaising with the external accounting firm and auditors
  • Processing client statements
  • Preparing financial income projections for the directors and management team

General:



  • Presenting the company brand when engaging with clients or potential clients
  • Adhering to company policies, processes, and procedures
  • Ensuring confidentiality at all times
  • Being proactive in delivering job outputs
  • Being a team player

This position is based in Sandton



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