Finance and Office Manager
3 weeks ago
Key Responsibilities:
As a key member of our team, the successful candidate will be responsible for ensuring the smooth operation of our office and finance functions. This includes:
Office Management:
- Ensuring the office space is clean, presentable, and well-maintained at all times
- Managing document storage and ensuring compliance with ISO and PoPPI Act requirements
- Providing administrative support to the directors and resolving staff queries
- Liaising with clients and suppliers
- Managing office supplies, refreshments, and company vehicles
- Managing company assets and the asset register
- Coordinating company insurance, including short-term and liability insurance
- Managing cellphone, data, and stipend management for employees
Human Resource Management:
- Employee contract management, including correspondence and leave management
- Managing company policies and procedures
- Participating in management meetings
- Providing payroll support on Sage HR, including adding new employees, updating employee information, and loading bonuses and overtime
- Managing the Sage Employee Self-Service (ESS) Portal, including adding new employees, processing leave applications, and updating employee profiles
- Managing employee benefits, including medical aid, retirement annuity, and other benefits
- Processing salaries on FNB Business Enterprise
- Calculating bonuses and salary increases and presenting to the directors for approval
- Ensuring employee records are up-to-date and filed correctly
- Scheduling and preparing KPI meetings
- Generating monthly EMP201 reports
- Preparing monthly payroll reports
- Submitting year-end income tax reports for employees
- Resolving employee queries and liaising with benefit suppliers
- Ensuring compliance with Department of Labour requirements
- Managing KPI and KPA processes
- Liaising with labour lawyers and managing NDAs and legal agreements
Finance Management:
- Preparing invoices and quotations manually or on Sage One
- Tracking forex payments and receipts
- Tracking invoices and payments
- Liaising with clients for overdue payments
- Capturing and ensuring VAT data is correct
- Managing costs for consumables and services
- Ensuring timely payment to suppliers
- Managing petty cash and E-wallet
- Loading payments and suppliers on the bank for authorisation
- Reconciling supplier accounts
- Managing bank statements and recons
- Liaising with the external accounting firm and auditors
- Processing client statements
- Preparing financial income projections for the directors and management team
General:
- Presenting the company brand when engaging with clients or potential clients
- Adhering to company policies, processes, and procedures
- Ensuring confidentiality at all times
- Being proactive in delivering job outputs
- Being a team player
This position is based in Sandton
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