Property Management Specialist

2 days ago


Cape Town, Western Cape, South Africa Swoop Recruitment Full time

We are seeking a highly skilled and organized Property Manager to join our team at Swoop Recruitment. As a key member of our property management department, you will be responsible for maintaining high standards of service and satisfaction for both tenants and landlords.

Key Responsibilities

Client Communication & Support:

  • Respond to all incoming client correspondence within 24 hours.
  • Ensure all phone calls are returned by the end of the business day.
  • Act as the key liaison between tenants, landlords, and contractors for maintenance, repairs, and inspections.

Property Maintenance & Safety:

  • Organize and oversee maintenance and repairs for properties, ensuring quick, cost-effective solutions to a high standard.
  • Ensure properties comply with health, safety, fire, and risk regulations, with special attention to HMO properties.
  • Conduct pre-tenancy property inspections and ensure properties meet owners' expectations.
  • Manage monthly compliance reports and maintain essential certificates (GSC, Electrical Safety, Fire Alarm, EPC, etc.).

Tenancy Management & Compliance:

  • Address tenant queries related to rent, tenancy dates, maintenance, and other concerns.
  • Run tenancy reports and take action on tenancy expirations, renewals, and arrears.
  • Apply charges where necessary (e.g., renewals, late rent penalties, early termination fees).
  • Serve legal documentation to landlords and tenants when required.

Vacate & Move-Out Procedures:

  • Coordinate with tenants on vacate dates, inspections, and maintenance jobs.
  • Manage tenant accounts and ensure the accurate processing of deposit refunds.
  • Finalize all tenancy matters in the system and archive necessary documents.

Landlord Relations & Property Inspections:

  • Introduce yourself to new landlords and provide ongoing support for any queries.
  • Carry out comprehensive pre-tenancy and monthly property inspections.
  • Monitor contractors and ensure all works comply with relevant regulations, including HMO licensing.

Contractor & Invoicing Management:

  • Liaise with contractors to obtain quotations and monitor the quality of service delivery.
  • Ensure only approved contractors are engaged for property works.
  • Review and approve contractor invoices, resolving any discrepancies before payment.

Health, Safety & Compliance:

  • Follow and ensure adherence to company health, safety, and compliance procedures.
  • Monitor and enforce statutory and regulatory compliance across properties.


  • Cape Town, Western Cape, South Africa Vhrs Full time

    About the RoleThis is an exciting opportunity to join Vhrs as a Property Management Specialist, where you will play a key role in managing our diverse rental portfolio. As a highly organized and detail-oriented individual, you will be responsible for ensuring the smooth operation of our properties, overseeing logistics, communication, and finance related to...


  • Cape Town, Western Cape, South Africa Just Property Full time

    **About Us**Just Property is a prominent real estate agency that helps clients achieve wealth and security through property sales and rentals. With over 100 offices across Southern Africa, we offer various services related to residential, commercial, and industrial properties.The company aims to provide exceptional service to its clients by leveraging its...


  • Cape Town, Western Cape, South Africa Bowmans (Law Firm) Full time

    About the RoleWe are seeking an experienced property conveyancing specialist to join our team.Responsibilities include:Drafting and reviewing commercial property agreements and other related documentsManaging conveyancing and notarial mattersConducting property-related due diligence and preparing reportsRequirements:Relevant post-admission experience in...


  • Cape Town, Western Cape, South Africa NedBank Full time

    Job DescriptionNedBank is seeking a highly skilled Property Finance Specialist to join our team. As a key member of our property finance division, you will be responsible for undertaking valuations of various types of fixed assets for lending purposes.Key ResponsibilitiesCompile quality valuations of relevant commercial properties for lending purposes,...


  • Cape Town, Western Cape, South Africa RareCruit (Pty) Ltd Full time

    Job OverviewRareCruit (Pty) Ltd seeks a skilled Maintenance Operations Specialist to manage property maintenance activities, ensuring prompt and efficient resolution of tenant requests.Key Responsibilities:Promptly respond to maintenance requests from tenants and property managers.Maintain accurate records of maintenance activities, including work orders and...


  • Cape Town, Western Cape, South Africa West Coast Personnel Full time

    We are seeking a Senior Property Portfolio Specialist to join our team at West Coast Personnel. This exciting opportunity involves overseeing the management of a portfolio of properties within a specific geographic region.The successful candidate will be responsible for developing and growing relationships with property owners on behalf of our clients,...


  • Cape Town, Western Cape, South Africa Ability Recruitment Full time

    Job SummaryWe are seeking a highly motivated and experienced Property Rental Specialist to join our team. The successful candidate will be responsible for administering and integrating leasing functions to improve tenancy and leasing operations.Key ResponsibilitiesDevelop and implement strategies to increase tenant occupancy and rental income.Maintain...


  • Cape Town, Western Cape, South Africa Indalo Travel Full time

    Indalo Travel seeks a skilled Wealth Manager to help ambitious financial planners transform their careers in financial planning.We offer an unparalleled opportunity to create, protect, and grow wealth, retire early with passive income, and leave a lasting legacy, tax-free.Our fully registered suite of companies provides a solid foundation for financial...


  • Cape Town, Western Cape, South Africa City of Cape Town Full time

    Requirements:A relevant tertiary qualification in property management or a related field is required.The ideal candidate should have 8 years or more experience in property management at a middle management level.Computer proficiency in MS Office suite is essential.The selected candidate will exercise financial control and oversight, investigation, analysis,...


  • Cape Town, Western Cape, South Africa M3 Human Capital Management Full time

    Establishment Management Specialist Position:We are looking for an experienced Establishment Management Specialist to join our team at M3 Human Capital Management. As a key member of our operations team, you will be responsible for managing the overall operation of the guesthouse, including front desk, housekeeping, and maintenance.The ideal candidate will...


  • Cape Town, Western Cape, South Africa Growthpoint Properties Full time

    Job OverviewGrowthpoint Properties is seeking a highly organized and detail-oriented Property Administrator to join their team.About the RoleThis position involves providing administrative support for the leasing process, including drafting agreements, following up on outstanding documents, and ensuring accurate loading of information onto the system.Duties...


  • Cape Town, Western Cape, South Africa Just Property Full time

    **Company Overview**Just Property is a leading real estate agency offering comprehensive services related to property sales, rentals, and investments. With a strong presence across Southern Africa, the company provides its clients with expert advice and support to achieve their financial goals.We are seeking an experienced Portfolio Manager to join our team...


  • Cape Town, Western Cape, South Africa Dormehl Phalane Property Group Blouberg & Surrounds Full time

    We are seeking a highly motivated Sales and Lettings Expert to join our team at Dormehl Phalane Property Group Blouberg & Surrounds.The ideal candidate will have experience in customer service, real estate sales, and lettings.About the RoleThis is an exciting opportunity for a Sales and Lettings Expert to take on a challenging role and contribute to the...


  • Cape Town, Western Cape, South Africa Ability Recruitment Full time

    Sectional Title Scheme Manager Job SummaryThis role involves managing a portfolio of Sectional Title Schemes and Homeowners Associations in Cape Town. The successful candidate will have strong knowledge of South African sectional title, HOA, and property management regulations.Key DutiesProperty Management: Oversee a diverse portfolio of Sectional Title...


  • Cape Town, Western Cape, South Africa Hire Resolve Full time

    Property Portfolio ManagerThis role involves managing a diverse portfolio of properties within the local real estate market.Responsibilities Include:Coordinating property inspections and addressing maintenance issues.Maintaining accurate records of properties, including lease agreements and tenant information.Cultivating strong relationships with property...


  • Cape Town, Western Cape, South Africa Hire Resolve Full time

    Key ResponsibilitiesMaintaining accurate records of properties, including lease agreements, property details, and tenant information.Coordinating property inspections and addressing maintenance issues promptly.Working with vendors and maintenance teams to ensure property upkeep.Collaborating with property owners, tenants, and vendors to resolve inquiries and...


  • Cape Town, Western Cape, South Africa RareCruit (Pty) Ltd Full time

    Job Title: Property Maintenance ManagerWe are seeking a skilled Property Maintenance Manager to join our team at RareCruit (Pty) Ltd. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our properties.Duties & ResponsibilitiesKey responsibilities include:Managing maintenance requests from tenants...

  • Property Manager

    4 days ago


    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    West Coast Personnel seeks a Property Administrator to assist with portfolio queries, levy queries, and stilus claims. Key responsibilities include uploading EFTs, managing supplier queries, and auditing packs.The ideal candidate will have experience within the property management industry, good administration skills, and accounts experience. They must be...


  • Cape Town, Western Cape, South Africa Red Ember Recruitment Full time

    We are searching for a seasoned Property Financial Manager to join our team at Red Ember Recruitment. This individual will be responsible for managing financial data related to property management, including accurately capturing supplier invoices, processing bank line items, and allocating customer income.The ideal candidate will have significant experience...


  • Cape Town, Western Cape, South Africa West Coast Personnel Full time

    About the RoleThe Portfolio Manager will be responsible for overseeing a portfolio of properties, ensuring that they meet key performance standards, and developing and maintaining relationships with property owners.Key responsibilities include arranging home maintenance, scrutinizing owner statements, and establishing open and collaborative relationships...