Property and Maintenance Manager
4 weeks ago
Roles & Responsibilities:
- Day to day property management of a portfolio of properties owned by the company and its subsidiaries (known as the portfolio)
- Dealing with all property maintenance requirements on the portfolio
- Dealing with day-to-day tenant queries relating to building operations
- Managing all building contractors / suppliers working on the portfolio
- Conduct all incoming and outgoing inspections when tenants move in or out of the portfolio (In collaboration with the Leasing Manager/s who will assist with ingoing inspections on new lets where required)
- Management and quality control of tenant installations and approval of payment authorizations prior to payments being processed by head office
- Ensure all portfolio plant and equipment are serviced within the required time frames, within budget, and within annually scheduled requirements
- Manage all supplier contracts (SLAs) ie: lifts, security, cleaning, utility management and ensure that they are delivering the required services as per the service level agreements;
- Manage insurance claim processes on behalf of the company
- Ensure the portfolio is compliant to all required legislation at all times (including OH&S Act) as well as management of ASIB related insurance requirements
- Ensure the portfolio is always in a neat and clean state and in a state of good repair
- Directly manage and train all / any maintenance managers, building managers, and parking management staff on the portfolio
- Manage the preparation of all property related creditor payments due by the company and / or its subsidiaries in compliance with the approved credit control system
- Keep record of all annual service requirement items relating to the portfolio (ie: fire, lift, air conditioning related items
- Timeous and courteous (professional) day to day communication with all tenants in the portfolio
- Regular report back to management on the status of the portfolio and bring to the attention of management any items that need urgent attention or intervention relating to the portfolio
- Always ensure that pro-active maintenance management is conducted on the portfolio and advise the management of areas that may be high risk or require greater care across the portfolio
- Ensure that all buildings are fitted with correct disclaimer and indemnity boards at all times
- Provide various property & maintenance reports to Group Operations & Maintenance Manager, Asset Manager, and COO and/or CEO as and when required
- Preparation and input on the annual expense budget, control of the monthly expense budget, and monthly reporting on major budget variance items (budget vs actual)
- Preparation and execution of tendering processes amongst suppliers
- Work closely with the acquisitions & disposals team, lease administration, and portfolio management team when the company acquires new assets to prepare for the take on the asset(s) and all related functions that come with such a process
- Ensuring a fair and robust procurement process to ensure that the company is achieving the best pricing possible from its suppliers
- Joint management of all building floor plans (interaction with Portfolio Managers, Lease Admin Managers & Leasing Managers) to ensure that information is correct
- All other duties which may be reasonably expected by the Company, relating to your position as Property & Maintenance Manager
- Full compliance with the company employee policy
- Group Operations & Maintenance Manager
- Asset Manager
- Chief Operating Officer
- Building Managers
- Company employed Site Staff
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