Sales and Marketing Coordinator
3 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at West Coast Personnel. The successful candidate will be responsible for providing administrative support to our Managers and Employees, assisting in daily office needs, and managing general administrative activities.
Key Responsibilities:
- Maintain office policies and procedures, including HR-related activities such as loading approved leave on Sage.
- Maintain contact lists and update them as necessary.
- Book and make travel arrangements for employees and managers.
- Act as the point of contact for internal and external clients, responding to inquiries and resolving issues.
- Answer and direct phone calls, ensuring that all messages are relayed promptly.
- Organize and schedule appointments, meetings, and events.
- Plan and prepare detailed minutes for meetings.
- Write and distribute email, correspondence, memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports and presentations.
- Handle sensitive information in a confidential manner.
- Develop and update administrative systems to improve efficiency.
Requirements
To be considered for this role, you must have the following experience and skills:
- Proven experience as an Administrative Assistant or Office Administrator.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, including printers and scanners.
- Proficiency in MS Office (MS Excel and MS PowerPoint).
- Excellent time management skills and the ability to prioritize tasks.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- Valid Driver's Licence.
Education Requirements
The ideal candidate must have a Grade 12 qualification or equivalent, with additional qualifications in Administration or Secretarial studies being advantageous.
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