Virtual Assistant

4 weeks ago

Cape Town, Western Cape, South Africa The Legends Agency Full time
Job Title: Virtual Assistant

At The Legends Agency, we are seeking a highly organized and motivated Virtual Assistant to support our dynamic team and enhance our operational efficiency.

Job Summary:

The Virtual Assistant will play a crucial role in managing administrative tasks, streamlining operations, and supporting the recruitment process. You will work closely with our team to ensure that our services run smoothly and that our clients and candidates receive exceptional support.

Key Responsibilities:
  • Administrative Support:
    • Manage schedules, arrange meetings, and coordinate travel arrangements for team members.
    • Prepare and organize recruitment-related documents, presentations, and reports.
    • Handle email correspondence and respond to inquiries from clients and candidates promptly.
  • Recruitment Assistance:
    • Post job openings on various platforms and manage candidate applications.
    • Conduct initial screenings and schedule interviews.
    • Maintain and update candidate databases and CRM systems.
  • Data Management:
    • Compile and analyze recruitment metrics and reports.
    • Organize and maintain filing systems and documentation.
  • Social Media & Marketing:
    • Assist in managing the company's social media presence and create engaging content.
    • Support the marketing team in email campaigns and newsletters.
  • Customer Support:
    • Provide support to clients and candidates, addressing inquiries and resolving issues efficiently.
    • Ensure a positive experience for all stakeholders involved in the recruitment process.
Qualifications:
  • Proven experience as a Virtual Assistant or in a similar administrative role.
  • Familiarity with recruitment processes and tools is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Experience with applicant tracking systems (ATS) and CRM software.
  • Strong organizational skills and exceptional attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to work independently and manage multiple priorities effectively.
What We Offer:
  • Flexible working hours and a fully remote work environment.
  • Opportunities for professional development and career advancement.
  • A collaborative, inclusive, and supportive team culture.

Interested candidates should apply by sending an updated CV and a cover letter outlining their relevant experience.

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