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Student Services Coordinator Opportunity
2 weeks ago
We are seeking a highly organised and detail-oriented Learning Support Administrator to join our team at St Andrew's College. This role is integral to ensuring the smooth operation of student support services, accommodations, and assessment administration within the school. The ideal candidate will possess excellent organisational skills, be proactive, and have strong communication abilities.
Key Responsibilities
- Maintain accurate student records through systematic filing (physical and digital).
- Label, organise and manage files efficiently.
- Transfer and update existing documentation into appropriate files.
- Collect, collate and support the accommodation application process in real time.
- Track and monitor application progress, ensuring timely updates.
- Upload accommodation certificates to individual student profiles on EdAdmin.
- Maintain and update accommodation lists for teachers and relevant staff.
- Communicate accommodation decisions effectively to parents and staff.
- Coordinate weekly test accommodations.
- Organise exam logistics, including venue bookings, invigilators and payments.
- Collaborate with teachers for acquiring and formatting digital test materials.
- Communicate accommodation arrangements with parents, students and staff.
- Manage administrative tasks for assessments, presentations and IEPs.
- Arrange IEP meetings with individual students and the Learning Support Specialist.
- Assist with reading assessments and other educational evaluations.
- Coordinate Study Skills workshops and follow up on related administrative tasks.
- Maintain student records on EdAdmin, ensuring data accuracy.
- Update information on accommodation assessments, reports, interventions, permissions and popins.
- Assist with scheduling and management of invigilators and facilitators.
- Support training and onboarding of new invigilators.
- Process claims and payments for invigilators.
- Maintain clear and effective communication with the team.
Required Skills and Qualifications
- Minimum of a relevant qualification (e.g. Office Administration, Educational Support, Educational Psychology/ Psychology, or a related field).
- Experience in an educational or administrative environment is advantageous.
- Familiarity with EdAdmin or similar school administration software.
- Prior experience in student support services or special educational needs is beneficial.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
- Understanding of data privacy and confidentiality regulations.
- Familiarity with educational support services and accommodations.
- Understanding of assessment processes and exam logistics.
- Knowledge of school administration systems (e.g. EdAdmin).
- Highly organised with excellent attention to detail.
- Strong communication and interpersonal skills.
- Ability to work independently and manage multiple responsibilities.
- Discretion and professionalism in handling confidential student information.
- Problem-solving mindset with a proactive approach to tasks.
- Proficiency in Microsoft Office Suite, EdAdmin, and Google Docs/Spreadsheets.
- Strong time management and ability to meet deadlines.
- Adaptability in a dynamic educational environment.
- Ability to liaise effectively with students, staff, and parents.
- Strong written and verbal communication skills.
