Chief of Staff

16 hours ago

Cape Town, Western Cape, South Africa Sagan Full time

Job Title: Chief of Staff
Location: Remote (PST Time Zones)

Job Summary:

Sagan is seeking a highly skilled and experienced Chief of Staff to join our team. As a key strategic partner to the CEO and executive team, you will be responsible for ensuring alignment across the organization and driving essential initiatives. This is a unique opportunity to work with a dynamic company that thrives on innovation and efficiency.

Key Responsibilities:

  • Strategic Planning: Collaborate closely with the CEO to define and implement the company's strategic objectives. Track progress on key initiatives to ensure alignment with broader business goals.
  • Project Management: Lead and coordinate back-office/admin type projects ensuring resources are well-coordinated and deadlines are met. Oversee project plans, timelines, milestones, and deliverables.
  • Executive Communication: Prepare executive presentations, reports, and communications for both internal and external stakeholders. Act as a key liaison between the CEO and other executives ensuring clear and consistent communication.
  • Process Improvement: Identify and implement improvements using software and AI tools to boost efficiency across the organization. Maintain systems to track key business metrics and performance indicators.
  • Vendor and Offshore Talent Management: Identify, onboard, and manage vendors and offshore talent to support business operations. Ensure outsourced tasks meet high standards and deadlines.
  • Leadership Support: Coordinate team meetings, capture action items, and follow up on deliverables. Provide support to the CEO regarding business operations, corporate governance, and organizational development.
  • Stakeholder Management: Build and maintain relationships with key internal and external stakeholders, including board members, investors, and partners.
  • Team Leadership: Lead and mentor a small back-office team ensuring alignment with the company's strategic goals. Support the recruitment and development of key talent across the organization.

Requirements:

  • 5 years of experience in a strategic or leadership role, ideally in a high-growth or corporate environment.
  • Proven experience managing cross-functional projects and driving business initiatives.
  • Strong strategic thinking and analytical skills.
  • Advanced proficiency in data analysis and business intelligence tools.
  • Experience using software and AI tools to streamline operations and enhance efficiency.
  • Experience managing vendors and offshore talent.
  • High emotional intelligence with the ability to build strong relationships.
  • Exceptional communication and presentation skills.
  • Hyper-organized, proactive, and an over-communicator.
  • Willingness to work US hours and manage teams across multiple time zones.
  • Quick learner, especially with new tools like AI and software.

Nice-to-Haves:

  • Familiarity with QuickBooks and HubSpot.
  • Experience in the AI or high-technology sector.
  • Ability to influence and drive change across the organization.

What We Offer:

Sagan offers a dynamic and innovative work environment, with opportunities for professional growth and development. We are committed to continuous improvement and operational excellence.

How to Apply:

Please submit your resume and intro video in English format. We look forward to hearing from you

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