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Senior Project Coordinator

2 months ago

Port Elizabeth, Eastern Cape, South Africa Headhunters Full time
Position Overview:
The role of the Project Manager is crucial in steering the organization towards its strategic objectives while ensuring effective operations and stakeholder engagement.

Key Qualifications:
  • Minimum of 5 years of demonstrated experience in project management, including team leadership.
  • At least 5 years of expertise in youth development initiatives.
  • Significant experience at a senior leadership level within the education or non-profit sector.
  • Possession of a valid driver’s license and reliable transportation.
  • Proven ability to engage effectively with a diverse array of donors, including corporate entities, philanthropic organizations, independent trusts, and global institutions. A personal network of national or international donors is advantageous.
  • Experience in managing personnel, including mentoring and coaching team members.
  • High proficiency in computer applications and financial management, particularly advanced Excel skills.
  • Exceptional presentation capabilities.
  • Results-driven with a strategic mindset and planning skills.
  • Excellent time management and multitasking abilities.
  • Strong interpersonal skills, capable of professional interaction.
  • Extensive experience in high-level communications, including internal and external stakeholder engagement.
  • Solid background in business and marketing.
  • A genuine interest in leadership and mentoring of youth and staff.

Responsibilities:
Operational Management:
  • Ensure the effective execution of directives from the Director and Board.
  • Continuously assess the operational environment to identify potential issues affecting the organization and communicate these to the Director.
  • Oversee administrative support for the Board and Executive Committees.
  • Act as a professional advisor to the Director on all organizational activities, delegating as necessary.
  • Plan, direct, and monitor operational activities to align with the organization's strategic objectives.
  • Guide program management and oversee special projects.
  • Collaborate closely with staff to ensure seamless operations, planning, documentation, and event coordination.
  • Provide regular updates to the Director regarding any deviations or risks to the organization.
  • Engage in daily reporting of responsibilities to the Director.
  • Develop partnerships and manage stakeholder relationships.
  • Oversee key strategic projects.
  • Support student management and retention initiatives.
  • Align organizational strategy with budgetary and legislative requirements.
  • Consistently monitor and review strategic plans, implementing corrective measures as needed.
  • Ensure effective communication of the organization’s vision and strategies to staff.
  • Manage staff performance against KPIs.
  • Drive results and align core business strategies with the organization’s objectives.
  • Prepare and manage board reports.

Stakeholder Engagement:
  • Strategically grow stakeholder relationships in line with organizational objectives.
  • Maintain and develop relations with stakeholders through regular feedback and collaboration opportunities.
  • Coordinate donor-related activities in collaboration with the Director.
  • Develop strategies for donor retention.
  • Draft and manage funding proposals as necessary.
  • Provide guidance on donor reporting and governance requirements.
  • Support meetings with donors through documentation and follow-ups.
  • Achieve new business targets.
  • Manage legal, financial, and reporting aspects of donor contracts.
  • Ensure timely submission of progress and project reports to donors.

New Ventures:
  • Collaborate with the Director on the creation of new project ideas, budgets, and funding strategies.
  • Ensure smooth operational implementation of new initiatives.
  • Engage in new business development by establishing strategic partnerships.

Leadership:
  • Exhibit professionalism and visibility in all work-related activities.
  • Uphold the organization’s standards, policies, and procedures.
  • Maintain the organizational vision while leading program coordinators and staff.
  • Ensure strategic alignment among employees, students, and stakeholders.
  • Encourage open communication with all staff and relevant stakeholders.

Note: If you do not receive a response within two weeks of applying, please consider your application unsuccessful.