OMF Operations Support Specialist

2 months ago


Cape Town, Western Cape, South Africa Old Mutual Full time

Job Summary

This role is accountable for providing operational support by performing a range of administrative tasks within the Properties department at Old Mutual.

Key Responsibilities

  • Day-to-day administrative tasks in the Properties department, ensuring seamless operations and efficient service delivery.
  • Provide operational and administrative support to the Head of Properties, facilitating effective decision-making and strategic planning.
  • Assist the Leasing team with gathering and processing landlord vetting via the internal Old Mutual Finance vetting team, ensuring compliance with regulatory requirements.
  • Support the Properties management team with processing Adhoc quotations and Invoices via the OMF Finance and procurement team, promoting financial discipline and accuracy.
  • Minute taking of operational and management meetings, capturing key decisions and actions.
  • Assist the Management team to keep records and gather Client Mandates, maintaining confidentiality and data integrity.
  • Support the Properties management team with developing and implementing employee wellbeing initiatives, fostering a positive and inclusive work environment.

Personal Effectiveness

  • Accountable for service delivery through own efforts, demonstrating a strong work ethic and commitment to excellence.
  • Individually accountable for managing own time, tasks, and output quality for periods of up to a year, prioritizing tasks and meeting deadlines.
  • Makes increased contributions by broadening individual skills, staying up-to-date with industry trends and best practices.
  • Collaborates effectively with others to achieve personal results, promoting teamwork and open communication.

Minimum Requirements

  • Grade 12
  • NQF 6 to 7 qualification
  • MDA or MRI Horizon skills
  • Jira skills will be advantageous
  • Minimum 3 years experience in operational specialists or similar roles. Ideally, experience in the property sector
  • Proficient in Microsoft packages i.e. Word/Excel and Powerpoint


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