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Operational Assistant

1 week ago

Somerset West, Western Cape, South Africa Rohloff Group Full time
Job Description
The Office Administrator will play a crucial role in supporting our CEO and senior executives at Rohloff Group. This is a dynamic and challenging role that requires a highly organized and experienced individual to manage various administrative tasks, including scheduling, coordination, and communication.

Main Responsibilities
  • Coordinate travel arrangements, including visas, flights, accommodation, car rentals, and itineraries.
  • Plan and oversee meetings, events, and conferences, managing logistics, invitations, and resource availability.
  • Handle high pressure situations, whether through last minute changes or urgent tasks, the office administrator's ability to step up and handle those situations efficiently.
  • Ensures that all details, no matter how small, are attended to.
  • Provide confidential administrative support, preparing high-level presentations, and managing sensitive information.
  • Manage personal and corporate tasks for the Senior Executives with professionalism and discretion.
  • Supervise office administration, reception, cleaning, maintenance, layout, branding and renovations.
  • Set up and manage online, video and in person conferencing tools.
  • Anticipate executive needs and proactively find solutions to ensure seamless operations.
  • Manage any relevant personal/household and family related requirements.