Financial Administrator

2 months ago

Johannesburg, Gauteng, South Africa Isilumko Staffing (JHB) Full time

{"h1": "Bookkeeper Job Description", "p": "We are seeking a highly skilled Bookkeeper to join our team at Isilumko Staffing (JHB).", "ul": [{"li": "Accurately process incoming invoices and reconcile in compliance with financial policies and procedures."}, {"li": "Maintain accurate and up-to-date financial records, including journals, ledgers, and general ledgers."}, {"li": "Prepare and review financial reports, including balance sheets, income statements, and cash flow statements."}, {"li": "Reconcile bank statements and ensure accurate and timely payment of invoices."}, {"li": "Assist with month-end closing procedures, including journal entries and account reconciliations."}, {"li": "Provide financial analysis and support to management, including budgeting and forecasting."}, {"li": "Maintain confidentiality and handle sensitive financial information with discretion."}, {"li": "Stay up-to-date with changes in financial regulations and laws, and ensure compliance with all relevant requirements."}], "h2": "Key Responsibilities", "ul": [{"li": "General Bookkeeping", "ul": [{"li": "Monthly and ad hoc journal entries", "li": "Accurately post cost allocation entries", "li": "Raise accrual journals", "li": "Correctly account for prepayments", "li": "Prepare monthly balance sheet reconciliations for review and approval", "li": "Prepare reports and analysis as required", "li": "Comply with month end and other reporting deadlines", "li": "Assist with other month end and reporting requirements", "li": "Treat invoices in foreign currency correctly", "li": "Process any other transactions as required"}], "li": "Cashbook and banking", "ul": [{"li": "Reconcile cashbooks for 4 entries", "li": "Prepare weekly cashflow report", "li": "Prepare cashflow forecasts and requirements monthly and as required", "li": "Prepare monthly forecast of payments (forecast creditors listing)", "li": "Prepare payment authorisation runs in terms of policy", "li": "Identify reconciling items on cashflow and ensure these are correctly resolved", "li": "Payments to suppliers", "ul": [{"li": "Submit only valid and authorised invoices / costs for payment", "li": "Load balances to be paid to suppliers after the approval of creditors reconciliations", "li": "Ensure suppliers are paid in accordance with payment terms of the creditors account", "li": "Ensure only invoices that have been processed as submitted for payment (unless an advance payment is required and has been authorised)", "li": "Only load valid and authorised payments on the banking application", "li": "Accurately load banking details of the supplier, amount to be paid to the supplier & payment reference on the banking system when required"}], "li": "Petty cash", "ul": [{"li": "Issue petty cash for approved petty cash requisitions / requests", "li": "Reconcile petty cash on the approved template / format on a weekly basis", "li": "Processing petty cash transactions accurately and within deadlines on a weekly basis"}], "li": "Intercompany Transactions", "ul": [{"li": "Ensure all intercompany balances agree with the counterparty at each month end", "li": "Obtain intercompany confirmations", "li": "Complete any re-invoicing to be performed to other intercompany entities (including raising POs if required)", "li": "Request account statements from active suppliers at a minimum monthly", "li": "Complete creditors reconciliations on a monthly basis", "li": "Request outstanding invoices from intercompany vendors as required in time for payment and processing within deadlines", "li": "Ensure invoices/ credit notes are not captured on the accounting software more than once", "li": "Ensure invoices are not paid more than once", "li": "Ensure all invoices captured comply with SARS & other legal requirements", "li": "Match supporting documents to expense claims as required within 24 hours of receiving claim", "li": "Revalue foreign currency intercompany loans appropriately"}], "li": "Other", "ul": [{"li": "Report any suspicious or possibly fraudulent transactions to Financial Manager, CFO, Managing Director or other valid reporting channels as per policy", "li": "Accurately complete all filing and document storage requirements as required or as per procedure", "li": "Comply with processes and procedures", "li": "Comply with finance department processes and procedures", "li": "Assist treasury department by accurately", "ul": [{"li": "Confirming bookings on the payment box", "li": "Taking walk-in customers payments, including cash payments", "li": "Assisting customers with finance queries on the telephone"}], "li": "Maintaining professional working standards, respecting confidentiality and professional work ethic"}], "h2": "Job Requirements", "ul": [{"li": "Grade 12", "li": "Minimum of 5 years' experience as a bookkeeper", "li": "Accounting or bookkeeping qualification", "li": "Basic accounting knowledge", "li": "Computer literate"}]}

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