Regional Manager

4 days ago

Cape Town, Western Cape, South Africa CHOC Childhood Cancer Foundation SA Full time
Job Description

The Regional Coordinator will be responsible for coordinating and fulfilling administrative, financial, database, and regional support duties. This includes supporting CHOC programmes and fundraising initiatives as needed.

Main Responsibilities:
  • Administrative Duties:
    • Provide office administration to ensure a well-functional office.
    • Collate documentation and update the Salesforce database.
    • Check all incoming e-mails, distribute as necessary, and take action on those responsible.
    • Take minutes of staff meetings, send drafts for approval, and distribute when approved in a timely manner.
    • Maintain staff files and register by ensuring that all papers are filed appropriately.
    • Calculate monthly savings on donations received and submit to the Regional Manager.
    • Carry out stock control once a month and update inventory accordingly.
    • Ensure electronic equipment is in working condition, including telephones and printers.
    • Accurate stock control is done once a month, and a clean audit is kept.
    • Undertake day-to-day financial work.
    • Receive cash donations, issue receipts, and coordinate with relevant staff regarding thank you letters.
    • Receive and record sales revenue, issue receipts, and secure the safety of revenue.
    • Maintain offices and hospitals petty cash books according to financial policies.
    • Obtain quotes according to CHOC procurement policies and procedures for RM approval.
    • Seek necessary documents for new supplier take-ons.
    • Distribute and record Transport and Bereavement Funds to parent/caregivers (cash disbursements).
    • Prepare four hospitals and two offices' petty cashbooks bi-monthly for RM checks and submit to Head Office in a timely manner.
    • Manage counting of tin monies.
    • Manage jumble sale.
    • Manage office supplies and equipment, undertake stock control, and coordinate inventories.
    • Manage asset register for yearly submission to head office.
    • Accept, record in-kind donations, and upload to Salesforce with appropriate acknowledgements.
  • Support Programs, Marketing, and Awareness Events:
    • Provide assistance with CHOC's support programs.
    • Assist with fundraising and awareness events.
    • Assist with uploading contact information (fundraising and programmes).
    • Order and upkeep regional merchandise.
Requirements:
  • Qualification: Grade 12 with an administration, finance, and office management related qualification.
  • Experience and skills:
    • At least 5 years' experience in general administration and bookkeeping, preferably in the NGO sector.
    • High computer literacy, particularly in MS Office; preferably in database systems (CRM).
    • Excellent verbal and written communication skills in English.
    • Strong administration, organisational, and coordination skills.
    • Good with figures and a basic understanding of accounting and financial management.
    • A valid unendorsed South African driver's license.
  • Attributes:
    • A team player who also works well independently.
    • A strong work ethic; accuracy; accountability; honesty & integrity; a master at time management; good interpersonal skills; strong alignment with CHOC's mission and values; radiate professionalism; a highly motivated individual with a willingness to take initiative and responsibility.

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